Job Title: Medical Office Specialist – Hematology Oncology
Location: Manahawkin, NJ
Job Type: Contract
Duration: 13 Weeks
Shift & Schedule: Day Shift | 8:00 AM–4:30 PM | 40 Hours per Week
Local Candidates Required: Yes
Traveler Candidates Required: No
Pay Rate
Local: $15–$20/hr
Note: This job doesn't offer any benefits.
Position Overview
We are seeking a detail-oriented Medical Office Specialist to provide administrative and secretarial support for a hematology oncology department, including physician services, medical staff coordination, scheduling, documentation, and departmental operations.
Responsibilities
- Provide administrative and secretarial support to the Medical Staff Coordinator, Medical Director, and Vice President of Medical Administration.
- Coordinate Medical Staff functions, departmental meetings, and committee activities.
- Arrange meeting rooms, send meeting notices, prepare agendas, and distribute meeting materials.
- Attend meetings as requested, prepare minutes, submit them for approval, and distribute finalized copies.
- Follow up on meeting action items and maintain attendance records.
- Support educational programs, including the Physical Diagnosis Course, Physician Assistant Program, and Internal Medicine Residency.
- Prepare and distribute physician on-call schedules.
- Maintain physician mailbox listings and coordinate mail distribution.
- Answer incoming calls, record accurate messages, and make outgoing calls.
- Coordinate document copying, filing, collating, and distribution.
- Prepare office supply requisitions and equipment requests.
- Maintain organized administrative records and departmental documentation.
- Provide backup administrative support to other secretarial staff as needed.
- Perform other related administrative duties as assigned.
Required Qualifications
- High School Diploma or GED required.
- Minimum of 4 years of secretarial experience, or equivalent employment experience or education.
- No professional certification or license required.
- Strong attention to detail and ability to maintain accurate records.
- Ability to prepare meeting agendas, minutes, correspondence, and other office documents.
- Experience with scheduling, meeting coordination, and administrative support.
- Excellent customer service, multitasking, organizational, and communication skills.
- Proficiency in PC office software and Microsoft Office applications.
Preferred Qualifications
- Education in secretarial science or comparable experience.
- Post-high-school coursework in medical terminology.
- Healthcare, hospital, or medical office administrative experience.