Medical Office Coordinator

Location: Multiple Clinic Locations
Position Type: Full-Time Contract (Minimum 3 Months)
Start Date: ASAP
Potential for Permanent Hire

Join a Patient-Focused Healthcare Team!

TEEMA is seeking a friendly, organized, and customer-focused Medical Office Coordinator to join a busy outpatient clinic. In this front-office role, you'll be the first point of contact for patients while supporting providers and clinical staff to ensure a smooth and efficient patient experience.

If you enjoy working in a fast-paced medical office, have excellent communication skills, and thrive on providing exceptional customer service, we'd love to hear from you!

What You'll Be Doing

Patient Services

• Welcome patients and visitors with professionalism and compassion.

• Complete patient registration, check-in, and check-out.

• Schedule, confirm, and reschedule appointments.

• Verify patient demographics, insurance eligibility, referrals, and required documentation.

• Collect co-pays, co-insurance, pre-payments, and self-pay balances.

Administrative Support

• Scan and upload insurance cards, medical records, and patient documentation into the electronic health record (EHR).

• Create and update patient encounters and assist with pre-clinic chart preparation.

• Answer incoming phone calls and route messages appropriately.

• Process incoming faxes and coordinate communication with providers and clinical staff.

• Assist with medical records requests, disability paperwork, and FMLA documentation.

Daily Clinic Operations

• Support providers and clinic staff to ensure efficient patient flow.

• Reconcile daily payments and complete end-of-day balancing reports.

• Assist with deposit documentation and other administrative tasks.

• Travel between nearby clinic locations as needed.

• Participate in an occasional Saturday rotation.

What We're Looking For

• High school diploma or equivalent.

• Previous medical office, healthcare reception, or patient-facing administrative experience preferred.

• Outstanding customer service and communication skills.

• Strong organizational skills with the ability to multitask in a busy clinic environment.

• Comfortable working with electronic health records (EHR) and learning new software.

• Basic Microsoft Office experience.

• Ability to maintain patient confidentiality and comply with HIPAA and clinic policies.

• Reliable transportation for travel between nearby clinic locations when needed.

Physical Requirements

• Ability to sit, stand, and walk throughout the workday.

• Frequent use of a computer, keyboard, and telephone.

• Ability to reach, bend, push, pull, and occasionally kneel.

• Lift and carry up to 25 pounds without assistance.

• Ability to communicate clearly with patients, providers, and staff.

• If you're passionate about delivering outstanding patient service and enjoy being the welcoming face of a healthcare team, apply today!

Email your resume today if you would like to apply

mpalkin@teemagroup.com