Medical Education Program Coordinator - Carle Illinois College of Medicine

Medical Education Program Coordinator

Carle Illinois College of Medicine

University of Illinois Urbana-Champaign

Carle Illinois College of Medicine is the world's first accredited engineering-based medical school, founded in 2015 through a partnership between the University of Illinois Urbana-Champaign and Carle Health. Built at the intersection of engineering, science, and medicine, the college is redefining medical education, research, and clinical innovation to improve the health and well-being of patients and communities. Carle Illinois offers a supportive and innovative environment where faculty, staff, and students work together to advance the college's mission and growth through collaboration, creativity, and meaningful contributions.

The Carle Illinois College of Medicine embraces the university's commitment to creating a diverse and talented community of students, faculty and staff, which is essential to fulfilling its mission and vision. Carle Illinois actively promotes an inclusive environment in which students, faculty and staff can learn, teach, research and serve. For detailed information on our commitment to diversity, equity, and inclusion, please visit: Mission | Carle Illinois College of Medicine | Illinois.

Carle Illinois College of Medicine - the world's first LCME accredited engineering-based medical school

Why Work at Carle Illinois College of Medicine?

Mission & Vision | Carle Illinois College of Medicine | Illinois

Highlights of Benefits for University of Illinois Employees

Position Summary

The Medical Education Program Coordinator supports curricular elements associated with learning objectives and related competencies in pre-clerkship course curriculum. This position functions under the general direction of the Foundational Sciences Manager.

Duties and Responsibilities

Foundational Science Course Coordination and Delivery

• Work with college leadership and faculty to implement, evaluate, and manage all academic and administrative elements of the foundational science courses to ensure fulfillment of learning objectives.
• Ensure consistent standards and objectives are met and assist students with completion of requirements associated with foundational science courses.
• Manage auditorium, collaboration space, and small group room scheduling and requests for the college.
• Organize medical education instructional activities and materials for pre-clerkship courses.
• Coordinate and support instructional technologies utilized as part of instructional activities.
• Prepare course materials as directed by faculty and course directors, e.g., handouts.
• Work with Simulation staff and other University programs to support simulation and interprofessional education.
• Serve as a resource to faculty and students to interpret educational policies and procedures of the College.
• Collaborate to ensure effective delivery of the curriculum, providing cross coverage as needed.
• Collaborate with the Student Affairs team to coordinate schedules and activities.
• Collaborate with course directors and subject matter experts to implement content for courses and learning modules.

Curriculum Administration and Program Improvement

• Develop and maintain course materials on online learning management system, e.g. Canvas.
• Coordinate tracking processes for all faculty providing educational assistance to ensure accurate and complete data is available for payment.
• Gather information, analyze operational practices/workflow, and offer recommendations to create new systems or revise established procedures.
• Coordinate curricula and student activities related to faculty and student development for improvement of curriculum delivery. Offer recommendations to faculty and leadership on program design and delivery.
• Attend regular curricular meetings, faculty and/or staff meetings, and other meetings as assigned. Develop and maintain course materials on online learning management system, e.g. Canvas.
• Coordinate tracking processes for all faculty providing educational assistance to ensure accurate and complete data is available for payment.
• Gather information, analyze operational practices/workflow, and offer recommendations to create new systems or revise established procedures.
• Coordinate curricula and student activities related to faculty and student development for improvement of curriculum delivery. Offer recommendations to faculty and leadership on program design and delivery.
• Attend regular curricular meetings, faculty and/or staff meetings, and other meetings as assigned.

Student/Academic Support

• Serve as NBME chief proctor, as needed, and ensure that exam administrations adhere to college policy and NBME standards.
• Provide guidance and interpretation related to compliance activity in the pre-clerkship learning environment.
• Compile grade information and collaborate with course directors and Director of Educational Assessment for final grade release to students.
• In collaboration with the Director of Educational Assessment, collect data and prepare documents/reports requiring compilation of information from multiple sources; analyze and offer recommendations based on review of this data. Data may include academic facility and technology utilization, teaching time, and accreditation documents.
• Represent foundational sciences at Foundational Sciences Subcommittee meetings; provide information, offer recommendations, and advance the interests of the program.

Other

• Maintain professional development and stay current on relevant trainings.
• Assist with the planning and implementation of annual retreats and other major events.
• Establish and maintain effective working relationships; work cooperatively and collegially with others in a manner consistent with a workplace of dignity and respect; support and engage in equal employment opportunity principles, rules, and regulations.
• Foster a respectful and inclusive environment that supports diversity, equity, inclusion, equal employment opportunity, and nondiscriminatory practices throughout the college.
• Champion positive inter-professional relationships bridging the college's private/public organization and missions.
• Perform related duties as assigned and assist as needed in Academic Affairs.

Qualifications

Minimum Qualifications

• High school diploma or equivalent.

• Any one or combination totaling four (4) years (48 months), from the categories below:

• College coursework in medical education, education, communications, public relations, or a closely related field as measured by the following conversion table or its proportional equivalent:

• 30 semester hours equals one (1) year (12 months)

• Associate's Degree (60 semester hours) equals eighteen months (18 months)

• 90 semester hours equals two (2) years (24 months)

• Bachelor's Degree (120 semester hours) equals three (3) years (36 months)

• Progressively more responsible clerical or secretarial experience, including a background in electronic word processing and database management systems.

• Work experience totaling one (1) year (12 months) comparable to that gained at the Medical Education Program Specialist level or similar experience within a medical education program.

Please Note: Completion of the Training Administrators of Graduate Medical Education Programs Certification (TAGME) from the National Board for Certification of Training Administrators qualifies applicants for each level of this series.

Preferred Qualifications

• Professional work experience in a university setting
• Experience working with curriculum and/or faculty, preferably in a professional school
• Experience working with Canvas, One45 medical education system software, or a comparable program.

Knowledge, Skills and Abilities:

• Ability to communicate effectively.
• Ability to work independently and exercise judgment in order to be able to analyze and investigate a variety of questions or problems.
• Ability to work collaboratively and in a high-paced environment.
• Judgment and discretion, especially in the handling of confidential and/or sensitive issues and information.
• Ability to effectively use a variety of software programs and systems, including data entry, retrieval and report generation.
• Self-motivated passion for growing and adapting to change.
• Ability to manage multiple projects and deadlines.
• Ability to analyze and develop guidelines, procedures and systems.
• High attention to detail with excellent organizational skills.
• Knowledge of Liaison Committee on Medical Education (LCME) accreditation standards.
• Knowledge of student privacy regulations (FERPA, etc.).

Appointment Information

This is a 100% full-time Civil Service 4770 - Medical Education Program Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible after the close date. The budgeted salary range for this position is $60,000-$65,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

This position is eligible for sponsorship for work authorization, except for sponsorship of a new H1B petition that would incur the $100,000 fee.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on Friday September 11, 2026. Please submit a cover letter, resume, and contact information for three professional references. Applicants are encouraged to ensure their application materials clearly demonstrate how their education and experience meet the minimum qualifications for the position. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact wmmyers@ illinois.edu. For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign - the state's flagship public university and one of the world's leading research institutions - every staff member helps shape what's next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you're empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence - where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu.

Requisition ID: 1038042

Job Category: Professional and Administrative

Apply at: https://jobs.illinois.edu