Medical Administrative Assistant

Position Details

• Position: Medical Administrative Assistant
• Location: Beverly Hills, CA 90211
• Schedule: 5x8-Hour Shifts
• Shift Window: 7:00 AM 7:00 PM
• Weekend Shift Hours: 8:00 AM 5:00 PM

Required Qualifications

• Minimum 2 years of outpatient clinic experience
• Medical Assistant Diploma from a DAPIP-accredited program
• Current BLS Certification
• Minimum 1 year of recent Epic experience
• Experience managing 6 8 provider pools
• Appointment scheduling and patient registration experience
• Typing speed of 40 45 WPM

Job Responsibilities

Manage multiple provider pools and Epic inboxes for assigned providers.

• Process patient messages, refill requests, referrals, and provider communications.
• Schedule appointments and coordinate patient registration activities.
• Verify insurance coverage and assist with authorization processing.
• Prepare patient charts and maintain accurate Epic documentation.
• Coordinate pharmacy refill requests and provider follow-up actions.
• Perform provider pool management for 6 8 providers simultaneously.
• Complete telephone triage, patient callbacks, and appointment communications.
• Order and maintain office and clinical supplies.
• Support General Practice and Internal Medicine providers with administrative workflow.
• Review patient histories, medications, and allergies prior to appointments.
• Assist with rooming patients and obtaining vital signs when required.
• Label specimens and assist with venipuncture as needed.
• Process urine testing and strep testing according to clinic protocols.
• Maintain efficient patient flow and provider scheduling support.