Materials Management Associate

Make an impact behind the scenes where it matters most. As a Materials Management Associate, you'll be responsible for maintaining inventory accuracy, supporting manufacturing and laboratory operations, and ensuring materials move efficiently through the organization. This role offers autonomy, visibility, and the opportunity to become a trusted resource in inventory control and warehouse operations while helping maintain audit readiness and regulatory compliance. Join a team that values precision, accountability, and operational excellence. This is an on-site role in Torrey Pines, CA that requires flexibility and availability for weekend and holiday work as needed. Relocation is not available.

DUTIES AND RESPONSIBILITIES:

• Receive, inspect, and distribute materials, packages, and supplies across multiple facilities and buildings.
• Safely handle, receive, and store hazardous materials in accordance with applicable regulations and procedures.
• Complete required documentation to support material receipt and inspection processes.
• Label incoming materials accurately and maintain material traceability.
• Perform inventory transactions accurately within the inventory control systems.
• Maintain accurate GMP documentation and current records for material receipt, storage, and issuance activities.
• Verify incoming materials against specifications and supporting documentation.
• Maintain inventory accuracy and compliance with FEFO/FIFO inventory management practices.
• Prepare, package, and process domestic and international shipments.
• Support cold-chain and temperature-controlled storage and shipping activities.
• Maintain a clean, organized, and inspection-ready warehouse environment.
• Follow established procedures and complete required training for assigned warehouse operations.
• Actively support and promote 5S and continuous improvement initiatives throughout warehouse operations.
• Operate warehouse equipment and company vehicles safely and in accordance with training and authorization requirements.

EDUCATION AND EXPERIENCE:

• High School Diploma or GED required.
• Associate degree in Supply Chain, Logistics, Business, or related field preferred.
• Minimum 2 years of experience in warehouse operations, inventory control, shipping/receiving, or materials management.
• Experience in a GMP-regulated pharmaceutical, biotech, or medical device environment preferred.
• Experience using ERP systems (NetSuite, SAP, Oracle, or equivalent) preferred.

JOB SPECIFICATIONS:

• Organization: Strong organizational skills with experience supporting inventory control and warehouse operations.
• Material Handling: Knowledge of FEFO/FIFO material issuing, physical security of materials, and product flow in and out of the warehouse.
• Compliance: Familiarity with cGMP requirements and 5S principles in a regulated environment.
• Mathematical Aptitude: Ability to perform basic calculations and reconcile inventory accurately.
• Attention to Detail: Strong attention to detail with the ability to maintain accurate records and inventory transactions.
• Computer Proficiency: Proficient in Microsoft Office and inventory or receiving systems.
• Communication: Effective verbal and written communication skills with the ability to collaborate across functions.
• Safety & Hazardous Materials: Knowledge of safe material handling practices; experience with hazardous materials preferred.
• Shipping & Distribution: Knowledge of domestic and international shipping processes, including cold-chain and temperature-controlled logistics.
• Equipment Operation: Ability to obtain and maintain forklift certification, as required.
• Driving Requirements: Valid driver's license and ability to safely operate company vehicles between facilities, as required

WORKING CONDITIONS

Warehouse, Manufacturing, Office, and Lab environment. While performing the duties of this Job, the employee is frequently exposed to toxic or caustic chemicals. This position requires interaction with manufacturing, quality, facilities, and supply chain personnel. This position will require working in and out of temperature-controlled storage areas. This position will require supporting off-hours or weekend activities as business needs dictate.

No Cleanroom access needed

PHYSICAL DEMANDS

While performing the duties of this Job, the employee is regularly required to stand, stand,

walk, sit, move, and lift at least 80% of the time; using hands to finger, handle, or feel; reach

with hands and arms and talk or hear. The employee must occasionally lift and/or move up to 70 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

The physical demands and environmental characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

EEO and Employment Eligibility:

Aspen Neuroscience is committed to providing equal employment opportunities to all employees and job applicants and prohibits discrimination and harassment of any type. We are committed to creating an inclusive environment for all employees. Aspen is not able to provide visa sponsorship for this role. Applicants must have valid work authorization that does not require employer sponsorship now or in the future.

Total Rewards and Culture:

Aspen Neuroscience, Inc., located in scenic Torrey Pines, is noted for its collaborative and learning focused culture where each person is valued for contributing their strengths and energy to building a world-class line of products for patients in need. The company offers a competitive total compensation package, time-off in addition to Company observed holidays, Medical/Dental insurance benefits, onsite gym, and other wellness perks.

The anticipated salary range for candidates who will work in San Diego is $26.83 - $32.80 annually. The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and length of experience within the industry, education, etc. Aspen Neuroscience is multi-state employer, and this salary range may not reflect positions that work in other states.