Our client is a well-established, U.S.-based manufacturer, located in Carlsbad, CA, recognized for delivering high-quality, innovative products to commercial, government, and institutional markets. With decades of industry leadership, the organization has built a strong reputation for reliability, engineering excellence, and customer-first values.
They are seeking a Materials & Inventory Coordinator to play a critical role in supporting day-to-day manufacturing operations through effective material flow, inventory accuracy, and cross-functional coordination. This is a hands-on, detail-driven position ideal for someone who thrives in a fast-paced production environment and enjoys improving processes.
Duties & Responsibilities
- Inventory & Material Control
- Receive, inspect, and verify incoming materials against purchase orders and shipping documentation
- Maintain accurate inventory records through cycle counts, audits, and ERP system updates
- Issue materials to production in alignment with work orders and production schedules
- Monitor inventory levels and proactively flag shortages, discrepancies, or excess stock
- Organize warehouse and stockroom locations to optimize accessibility and material flow
- Support inventory transactions including transfers, adjustments, and disposals
- RMA & Returns Coordination
- Manage the end-to-end RMA process, including intake, inspection, documentation, and disposition
- Partner with Quality, Engineering, and Customer Service to determine root cause and resolution
- Track RMA status and ensure timely processing and closure
- Maintain detailed logs and generate reports on return activity and trends
- Receiving & Logistics Support
- Assist with receiving operations, including unloading, inspection, and documentation of shipments
- Coordinate with shipping/receiving teams to ensure timely and accurate material movement
- Support internal material handling across departments as needed
- Continuous Improvement & Projects
- Participate in physical inventory preparation and execution
- Maintain and optimize stock locations, including overstock and WIP areas
- Assist in inventory optimization initiatives such as reorganization, labeling, and tracking improvements
- Contribute to process improvement efforts aligned with lean manufacturing and efficiency goals
Qualifications & Requirements
- Experience & Education
- 2+ years of experience in material control, inventory management, or warehouse operations within a manufacturing environment
- Experience handling RMAs and returned goods strongly preferred
- High school diploma or equivalent required; additional certifications in supply chain, logistics, or related fields are a plus
- Technical Skills
- Proficiency with ERP/MRP systems (e.g., Sage, NetSuite, or similar)
- Strong working knowledge of Microsoft Office, particularly Excel
- Familiarity with inventory control best practices and warehouse procedures
- Core Competencies
- High attention to detail with strong organizational skills
- Analytical thinker with problem-solving capabilities
- Ability to prioritize tasks and manage multiple responsibilities effectively
- Strong communication skills and ability to collaborate cross-functionally
- Self-starter with a proactive, team-oriented mindset
- Physical Requirements
- Ability to lift up to 50–60 lbs unassisted
- Comfortable working in a production/warehouse environment with varying conditions
- Ability to stand, walk, bend, and move throughout the facility regularly
- Additional Requirements
- Forklift certification or ability to obtain certification shortly after hire
- Valid driver’s license and reliable transportation
- Legally authorized to work in the United States
- Preferred Qualifications
- Experience with lean manufacturing principles (5S, Kaizen, continuous improvement)
- Prior experience in electronics or assembly-based manufacturing environments