Role: Materials Control Specialist
Location: Tulsa, OK - Onsite
Duration: 6 months +
Summary:
The main function of a Material Control Specialist is to perform the function of material coordination for the design and construction of engineering projects by completing material administrative tasks throughout the project cycle, ensuring correct scheduling of material to meet project requirements, and manage material documents necessary to complete the design, track status and reconcile material assets installed for projects.
Responsibilities- Coordinate material procurement for Technical Shared Services projects, ensuring correct and timely delivery of materials to support construction activities.
- Gather material cost and delivery information during the project planning phase. Prepare requisitions for materials and equipment and review terms of Vendor quotations to ensure they meet project requirements.
- Serve as liaison between the Plant and Pipeline design functions, Materials Management (includes traffic and inspection), Project Management and the construction site.
- Provide material related policies and procedures as guidance for procurement by the engineering contractor.
- Monitor progress of equipment and material procurement
- Assist Material Management in expediting to meet project schedules
- Monitor inspection activities
- Resolve problems associated with material delivery.
- Prepare material requisitions and equipment bid packages using engineering drawings, specifications and material lists
- Administer material control documents including requisitions, purchase orders, material transfers, receiving reports, etc.
- Handle (receive, route for review, coordinate approval, expedite certified) vendor approval drawings; Manage vendor drawings and technical data to ensure timely receipt for use in design, timely approvals to facilitate the fabrication schedule and proper retention to comply with DOT requirements.
Qualifications:- Strong communication skills (must be confident working with vendors/suppliers)
- Experience or interest in supply chain, accounts payable, or accounting
- Ability to review and reconcile invoices for goods and services
- Comfortable handling high-volume data entry and invoice processing
- Experience with or willingness to learn Oracle/ERP systems
- Ability to identify and resolve invoice discrepancies
- Support supply chain buyers with administrative and analytical tasks
- Strong attention to detail and accountability mindset
- No education requirement (open to fresh graduates)