Material Specialist

Duties

• Works with supervisors and other leads; is required to closely interact with immediate supervisor and Materials Specialists.
• Ensure safe and quality operations while meeting operational goals.
• Work effectively and efficiently in a team-oriented environment to keep Materials Operations running smoothly and identify opportunities to improve procedures/operations.

Specific Responsibilities

• Ensure internal and external compliance (GMP, GLP, DOT, HazMat, etc.).
• Follow health and safety guidelines.
• Effectively execute supervisors' directives.
• Prioritize and facilitate area tasks and daily customer requests.
• Troubleshoot operational errors.
• Monitor operations.
• Follow up on facility, process, and specialist needs.
• Interact with other departments to achieve goals.
• Act as the liaison between the area Materials Specialists and Supervisors.

Skills and Accountabilities

• Ensure daily tasks are completed accurately, including:

• Accept incoming materials by ensuring paperwork is accurate and materials are received in good condition; prepare receiving documents.

• Prepare manifests for hazardous materials and route receiving information.

• Perform X-ray scanning of packages and process and receive radioactive materials.

• Apply asset tags to capital equipment.

• Observe proper handling, storage, and temperature requirements of materials.

• Provide internal distribution, including GMP materials to company facilities, and apply proper placards.

• Pack materials under proper shipping conditions, prepare shipping documents, and perform campus pickups for outgoing shipments.

• Independently follow GMP procedures and train others in all aspects of GMP procedures; clearly understand the importance of accurate GMP documentation.

• Follow required safety procedures, use available safety equipment, and participate in safety awareness and staff training.

• Provide routine updates to Supervisors on progress, status, and issues associated with the department.

• Prioritize and distribute workload for the group with minimal supervision.

• Participate in projects and deliver presentations to a diverse audience as needed.

• Proactively identify ways to improve workflow processes and participate in planning and implementing change initiatives.

• Lead resolution efforts and be recognized as a resource for resolving technical issues.

• Actively participate in the development of departmental goals.

• Engage in continuous feedback activities with the supervisor, including providing feedback when asked, soliciting constructive criticism, and initiating career development discussions.

• Demonstrate the ability to work in a diverse environment with respect and professionalism.

• Communicate clearly, both verbally and in writing.

• Complete workload, assigned duties, and backup tasks on time.

• Maintain equipment and work areas in a clean condition.

• Address customer inquiries and requests.

• Ensure documentation is accurate and complete.

• Participate in safety and quality area surveys, 5S audits, LEAN, and Class A initiatives.

• Understand and demonstrate proficiency with material-handling equipment and relevant computer applications.

• Perform operations free of operational variances and work with a high degree of precision and accuracy.

• Assist Materials Specialists and contingent workers as necessary and fill in for staff as required.

• Adjust to schedule changes, work overtime as necessary, and float between groups as needed to support operations.

• Ensure all work is completed by the end of the day. Utilize time wisely to maximize productivity.

• Meet timeline commitments and inform others as necessary.

• Adhere to safety guidelines for the assigned area and inspect the area before beginning daily work.

Requirements and Preferences

• College-level coursework preferred.
• Material-handling and/or warehousing experience required.
• Previous experience in a leadership role or with leadership responsibilities preferred.
• Effective time-management and organizational skills, ability to work independently, and strong customer-service skills.
• Good problem-solving and interpersonal skills.
• Strong initiative and focus on safety, quality, accuracy, and attention to detail.
• Knowledge of safe chemical handling preferred.
• Must possess a valid California driver's license.
• HazMat endorsement preferred.
• Ability to lift 40 lbs and stand for extended periods.
• Forklift experience.

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