Mason City Schools - Attendance Administrative Assistant Class V

Mason City Schools - Attendance Administrative Assistant Class V

JobID: 44235 Position Type: Secretarial and Office Personnel/Secretary / Administrative Assistant Date Posted: 3/10/2026 Location: Mason City Schools - Mason Early Childhood Center District: Mason City School District

Additional Information: Reports to: MECC Principal

Position Overview: Administrative Assistant - Preschool and PS - 2nd Grade Special Education - 227 day position

Qualifications:

• Ability to multi-task
• Experience with Google products (i.e calendar, forms, sheets. etc)
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Ability to maintain confidentiality and handle sensitive student information

Preschool Responsibilities:

Attendance:

• Maintain and update daily attendance records for Preschool Students.
• Track excused and unexcused absences, tardiness, and early dismissals.

Tuition and Fees:

• Process monthly tuition payments.
• Process snack fee payments.

Preschool Application/Lottery:

• Update Preschool Application.
• Update Preschool Information for Website.
• Coordinate Preschool Open House night.
• Print and sort applications for preschool lottery.
• Send acceptance or waiting list letters to applicants via email.

Preschool Transportation:

• Print bus tags.
• Generate car rider cards.
• Generate spreadsheet for each preschool teacher with their classes transportation information.

Preschool Licensing:

• Print updated class lists every month for state licensing binder.
• Print updated preschool forms for state licensing binder.

Student Entries/Withdrawals:

• Schedule new students.
• Process student withdrawals.
• Send student records to new school if applicable.
• Request records from previous school if applicable.

Miscellaneous:

• Visitor/volunteer sign-in.
• Answer questions regarding preschool program.
• Maintain list of new Preschool students for the Registration Office.
• Fill available openings for typical preschool students.
• Maintain Preschool class list.

Special Education Responsibilities:

• Schedule IEP Review meetings.
• Schedule 504 meetings.
• Generate and mail parent invitations for Special Education Meetings (PS-2).
• Maintain MECC Intervention Calendar.
• Check IEP documents in Samegoal for correct dates and other information.
• Request special education and 504 documents from schools for move-in students (PS-2).
• Send Special Education/504 documents to school district for students who withdrew (PS-2).

Terms of Employment: As defined by the Board

Interested individuals should complete the on-line application, those deemed most qualified will be contacted for an interview.

EQUAL OPPORTUNITY EMPLOYER