Marketing Project Coordinator

Sr. Project Coordinator

6-Month+ Contract | 1st Shift | Monday-Friday, 8:00 AM-5:00 PM EST | Hybrid 3 days a week onsite

Our Client, a Public Utility that provides natural gas and electricity to the majority of Michigan's 10 million residents, is seeking a talented and self-driven individual to fill the role of Sr. Project Coordinator.

We will only consider local candidates for this role.  

The Creative Coordinator plays a key role in keeping creative work organized, on track, and moving efficiently from request through final delivery. This role serves as a central point of coordination across the creative process, managing project details, timelines, resources, reviews, approvals, and deliverables while helping ensure work meets established requirements and deadlines.

Responsibilities:

Creative Request Intake & Project Coordination

• Manages creative requests from intake through completion, ensuring requests are complete, clearly scoped, and ready to move into production.
• Serves as the primary coordinator throughout the project lifecycle.

Resource & Workload Management

• Reviews incoming work and assigns projects to appropriate creative resources.
• Monitors team workload, adjusts assignments as needed, and escalates capacity concerns to leadership when additional support or prioritization is needed.

Timeline & Workflow Management

• Develops and manages project timelines, ensuring key milestones, reviews, approvals, and delivery dates are established and maintained.
• Proactively identifies scheduling risks, follows up on overdue actions, and coordinates adjustments to keep work moving.

Review & Approval Facilitation

• Coordinates creative review cycles, ensures the appropriate stakeholders are included, tracks feedback and approvals, and communicates required changes to creative resources.
• Provides a first-line quality check for basic errors and completeness before work advances.

Quality Control

• Reviews creative assets for accuracy, completeness, and adherence to project requirements, ensuring feedback is addressed and assets are delivery-ready.

Final Asset Delivery

• Coordinates final asset preparation and delivery, ensuring completed creative meets the requested specifications and is provided to the appropriate stakeholders or channels by the agreed-upon deadline.

Asset Management & Archiving

• Ensures final creative assets are properly named, tagged, organized, archived, and maintained according to established asset-management and record-retention standards.