Highlights
Talent Logistics & Glam Coordination: Arrange travel and grooming needs (hair, make-up, styling) for film talent, negotiating rates under supervisor direction; act as a talent liaison and greet clients at special events. Financial & Administrative Management: Manage invoicing processes (bills, check requests, POs); maintain and weekly update film budgets; manage team/department reports, contact sheets, and logs.
Numbers & Facts
| Location | Burbank, CA |
| Industry | Staffing/Employment Agencies |
| Company Size | 50 to 99 employees |
| Year Founded | 2014 |
| Website | http://www.insyncstaffing.com/default.html |
Description
Job Title: Global Publicity Coordinator / Marketing Coordinator I
Location: Burbank, CA 91505
Pay Rate: $25.00. - $26.50 / hour
Work Schedule: Monday Friday, 9:00 AM 6:00 PM PST (Hybrid split: In-office Monday through Wednesday, Work From Home Thursday and Friday; Overtime as needed)
Benefits (employee contribution):
Health insurance
Health savings account
Dental insurance
Vision insurance
Flexible spending accounts
Life insurance
Retirement plan
All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Location: Burbank, CA 91505
Pay Rate: $25.00. - $26.50 / hour
Work Schedule: Monday Friday, 9:00 AM 6:00 PM PST (Hybrid split: In-office Monday through Wednesday, Work From Home Thursday and Friday; Overtime as needed)
Position Overview
The Global Publicity Coordinator provides administrative and clerical support to executives in Global Publicity. This high-energy role involves coordinating campaign calendars, managing talent and filmmaker schedules, arranging travel and grooming needs, tracking film budgets, and supporting special events such as premieres, press junkets, and screenings for theatrical releases.Job Specifications
- Key Responsibilities:
- Scheduling & Communications: Create and maintain talent and filmmaker schedules; coordinate communications between executives, filmmakers, and talent representatives (publicists, managers, agents).
- Talent Logistics & Glam Coordination: Arrange travel and grooming needs (hair, make-up, styling) for film talent, negotiating rates under supervisor direction; act as a talent liaison and greet clients at special events.
- Financial & Administrative Management: Manage invoicing processes (bills, check requests, POs); maintain and weekly update film budgets; manage team/department reports, contact sheets, and logs.
- Event & Press Support: Work special events (premieres, press junkets, screenings); check-in press, compile attendance lists, and circulate audience/press reactions; distribute press outlet requests to proper publicists.
- Research & Collaboration: Participate in brainstorming and creative meetings, take meeting notes, and assist with research for upcoming projects and films.
- Qualifications & Requirements:
- Experience: 1 2 years of relevant publicity, marketing, or talent-relations experience within the entertainment or studio sector (ideal sweet spot; overqualified candidates with 5+ years of experience are excluded).
- Technical Proficiency: Typing speed of 45 wpm required; proficiency with Microsoft Word, Excel, Outlook, Internet, Google Docs, Zoom, and Teams (PowerPoint preferred).
- Core Skills: Knowledge of file setup/maintenance, filing procedures, basic math, spelling, grammar, punctuation, English usage, and report/letter formats.
- Interview Process:
- 1st Round: Interview with the team Director.
- 2nd Round: Interview with the team VP.
- 3rd/Final Round: Panel interview with directors and the SVP.
Benefits (employee contribution):
Health insurance
Health savings account
Dental insurance
Vision insurance
Flexible spending accounts
Life insurance
Retirement plan
All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
About Company
We recognize the VMS program management team is our customer and needs to be serviced with integrity, so we built and continue to improve upon our delivery methods as we strive to provide the highest quality service possible.
inSync Staffing’s management team recognized ten years ago the inevitable changes to the staffing industry being brought about by technology and the growing trend of Fortune 1000 corporations to outsource management of their contingent workforces to meet compliance and cost control goals. Rather than swim upstream against the changes, inSync Staffing has embraced MSP and VMS programs as our customers, not competitors. We asked program managers how they want to be serviced.
The result of their input is that we have structured inSync Staffing as a recruiting and customer service organization, unlike traditional staffing companies who sell directly to the end client. Our delivery model allows us concentrates our resources on how to best supply candidates in a very competitive MSP/VMS program environment.