Marketing Communications Specialist 3

Support executive speaking engagements from intake through handoff, including tracking requests, maintaining the team queue, creating starter briefs and content storage, and summarizing engagement requests. Test data flows and AI-enabled or automated workflows, identifying gaps and opportunities to improve accuracy, usability, and efficiency.

Our client, a Medical Technology company, is looking for a Marketing Communications Specialist 3 for their Sunnyvale, CA location.
 
Responsibilities:

• The Executive Communication Operations Coordinator supports the systems, data, and processes behind Client executive communication programs and external engagements. This role partners with the Executive Communication Operations Manager and cross-functional stakeholders to coordinate executive engagements, maintain operational resources, and ensure roadmap data translates accurately into reporting, executive calendars, and microsites.
• Success requires strong organization, attention to detail, problem-solving, and an interest in improving processes through technology, automation, and AI-enabled tools.
• Program Coordination
• Support executive speaking engagements from intake through handoff, including tracking requests, maintaining the team queue, creating starter briefs and content storage, and summarizing engagement requests.
• Maintain and quality-check roadmap data, resolving inconsistencies and ensuring information is structured appropriately for reports, executive calendars, microsites, and other outputs.
• Monitor how roadmap inputs flow through downstream tools and identify opportunities to improve data quality and workflows.
• Operations Administration
• Maintain the Executive Communication Content Hub and internal team pages, including content updates, inventory, audits, and monthly recap communications.
• Monitor team inboxes and messaging channels and triage inquiries.
• Maintain documentation and guidance for recurring operational workflows.
• Innovation Tactics
• Support the roadmap and reporting ecosystem, including the dashboard front end, Smartsheet data, Claude-enabled reporting, executive calendars, and microsites.
• Serve as a hands-on data steward, helping define how roadmap information should be categorized and structured to produce useful executive-facing outputs.
• Test data flows and AI-enabled or automated workflows, identifying gaps and opportunities to improve accuracy, usability, and efficiency.
• Partner with the Executive Communication Operations Manager and stakeholders to refine data standards, field definitions, and processes based on business needs.
• Executive Communication Projects
• Support other Executive Communication programs as needed, including proofreading, material review, stakeholder coordination, and workflow execution.

 
Requirements:

• Bachelor’s degree required; Degree in business administration, communications, or related field with relevant job experience or certification a plus
• 2-4 years of relevant work experience
• Knowledge of project management/process improvement methodologies
• Experience with Microsoft Office (particularly PowerPoint)
• Familiarity with CoPilot, Claude, SharePoint, Smartsheet, Box, Slack, Zoom

 
Why Should You Apply?

• Health Benefits
• Referral Program
• Excellent growth and advancement opportunities

Why Should You Apply?

• Health Benefits
• Referral Program