Marketing & Communications Coordinator

Job Description: Communications & Administration Coordinator supports the Portsmouth Communications and Administration team by executing tactical communications activities and providing day-to-day administrative support. Internal Communications Support : Assist with drafting, formatting, and publishing content for internal communications channels (e.g., intranet articles, newsletters, digital signage) in alignment with team direction.

Job Description:

• Communications & Administration Coordinator supports the Portsmouth Communications and Administration team by executing tactical communications activities and providing day-to-day administrative support. This role focuses on content formatting, publishing, coordination, and organizational tasks that enable efficient delivery of internal communications and site initiatives.
• Working under close guidance, this role helps ensure communications are accurate, timely, and aligned with site and global standards while supporting the team's operational needs.
• Responsibilities:
• Internal Communications Support :
• Assist with drafting, formatting, and publishing content for internal communications channels (e.g., intranet articles, newsletters, digital signage) in alignment with team direction.
• Support updates and maintenance of the Portsmouth intranet (CoLab), including posting content and ensuring pages are current and accurate.
• Proofread and edit communications materials for clarity, consistency, and adherence to corporate style guidelines.
• Compile content submissions from stakeholders and prepare them for review and publication.
• Support the execution of internal communications campaigns (i.e., events, volunteerism, etc.) by preparing materials in alignment with team direction.
• Administrative & Operational Support.
• Provide general administrative support to the Communications and Administration team (e.g., scheduling meetings, managing calendars, tracking deliverables).
• Maintain communication calendars and shared documentation to support planning and reporting.
• Assist with coordinating logistics for site events, meetings, and communications activities.
• Support data tracking and reporting by compiling basic metrics (e.g., engagement data, participation tracking).
• Other duties as assigned.

Requirements:

• Associate's or Bachelor's degree in Communications, Business Administration, or a related field preferred.
• 0–2 years of experience in communications, administrative support, or a related role Skills & Competencies.
• Strong written and verbal communication skills with attention to detail.
• Basic copyediting and proofreading skills.
• Highly organized with the ability to manage multiple tasks and deadlines concurrently.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel).
• Familiarity with SharePoint, intranet tools, or content management systems preferred.
• Strong collaboration and customer-service mindset when working with internal stakeholders.
• Ability to work under close supervision and follow established processes and guidelines.