Marketing & Business Development Coordinator

Location: New York, NY

Schedule: Hybrid (3 days in office, 2 days remote)

Hours: 9:00 AM - 5:00 PM

Salary: $73,000- 83,000 annually

Ultimate Staffing is seeking a Marketing & Business Development Coordinator to support a prestigious professional services organization in New York City. This position works closely with East Coast, U.S., and global marketing teams to drive strategic marketing and business development initiatives. The role will primarily support business, private client, and tax practice groups while contributing to client development, event planning, digital marketing, and brand-building efforts.

This is an excellent opportunity for a proactive, detail-oriented marketing professional who thrives in a fast-paced, collaborative environment.

Key Responsibilities

• Assist with the development and coordination of client pitches, RFP responses, and cross-practice business development opportunities.
• Support the production of high-quality marketing deliverables while ensuring deadlines are met.
• Maintain pitch and proposal records, track submissions, and monitor outcomes.
• Create, update, and maintain marketing collateral, including:
  • Fact sheets
  • Brochures
  • PowerPoint presentations
  • Customized client-facing materials
• Coordinate, draft, and track industry award and directory submissions.
• Promote rankings and recognitions through marketing channels.
• Maintain attorney and professional profiles with current achievements and credentials.
• Support the planning and execution of client events, sponsorships, receptions, and networking opportunities.
• Manage invitation lists, registration, RSVP tracking, event materials, venue and vendor coordination, and onsite logistics.
• Serve as a point of contact during events to ensure a positive attendee experience.

  All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.