Marketing Events Manager Marketing Department Summary We are looking for a detail -oriented global Marketing Events Manager to plan strategize provide logistical support and execute exemplary in-person virtual and hybrid events. This position will work collaboratively with the firms global marketing events and business development teams as well as directly with senior lawyers to ensure successful client-facing events in support of the firms objectives. Events include but are not limited to client dinners virtual events such as webinars and roundtables in-person conferences and symposia both firm -hosted and those with firm participation or sponsorship firm sponsorships of DEI-related programs soci al sporting and other events as assigned. With flexibility of style and ability to multi -task in a fast-paced environment the Marketing Events Manager will deploy meticulous attention to detail and deliver an exceptional standard of service to all events from inception to evaluation. This role has high visibility within the firm and interaction with both internal and external stakeholders. Apply Qualifications Bachelors degree in marketing communications hospitality or related field is preferred. Minimum five years of event planning and project management experience in a corporate environment preferably a law firm or professional services organization. Extensive experience producing virtual events. Knowledge of Zoom and On24 strongly preferred. Qualifications continued Duties and Responsibilities Manage and execute a diverse event portfolio of in-person and virtual client -facing events from start to finish. Work closely with venue staff conference services or virtual event platform preparing branded event materials AV and room set-up manage speakers registration timing client giftsswag and the training and supervision on-site support staff. Assist in determining event objectives design short-term and long-term event action plans with the practice group leaders. Maintain project timelines status reports manage KPIs and provide regular updates to key firm stakeholders. Manage costs executing the groups events on time on budget and subsequently assess the successes and ROI of each event. Research venues and vendors develop in-person connections maintain a robust venue and vendor network across varying price ranges geographical areas and styles. Independently operate virtual event platforms for webinars symposia virtual roundtables on-demand sessions and other formats as they arise. Collaborate with cross -functional internal stakeholders such as Design Communications Digital MarketingCRM Client Services and IT for both in-person and virtual events as needed. Oversee the event invitation process using Pardot email marketing platform to create invitations and Salesforce CRM to manage lists to maximize event awareness and attendance. Be a resource on event format options available. Evaluate the goal and objective of the presenters and offer guidance towards the appropriate strategy for the target audience. Strong knowledge and network of Washington DC New York andor Boston-area venues restaurants and vendors strongly preferred. Highly service-oriented and able to work effectively with lawyers professional services and vendors regardless of event format. Ability to quickly learn protocols and procedures and operate in a large fast-paced environment. Including the flexibility to pivot based on event needs . Ability to manage numerous competing priorities adapt as necessary and apply sound judgment to a variety of situations and remain calm under pressure. Identify and implement strategies for collecting relevant data to drive future decisions as related to events . Excellent organizational skills with a heightened attention to details timelines and accuracy . Strong technical prowess analytical and problem solving skills . Excellent verbal and written business communication skills . Proficiency in Microsoft Office Excel PowerPoint Word Outlook . Familiarity with client relationship management CRM and email marketingevent invitation software preferably Salesforce andor Account Engagement. Willingness and ability to travel as needed andor work outside regular office hours as related to events e.g. early morning or evening events to accommodate various time zones . Collaborate as part of a team as well as ability to work independently . Duties and Responsibilities continued With the BD team help identify and drive post-event opportunities including on-demand strategies communications and appropriate lawyer outreach. Compiling program feedback sharing post-event recap with BD team. Track and maintain event data including attendee lists vendors invitations invoices budgets etc. Facilitate the procurement of custom branded event promotional items gifts and giveaways as required. Maintain stock inventory and availability of items as necessary. Manage the design and production of all event-related materials including invitations signage and presentations as well as related seminar materials PowerPoint presentations name badges and promotional items. Understand process of CLE and industry accreditation. Working with Senior Marketing Events Manager negotiate contracts with various suppliers and vendors. Ability to travel and work outside of office hours as required. Be familiar with the quality and best practice of events in the legal industry particularly amongst competitors industry trends and the best approach for targeting existing and prospective clients in order to aid in the development of client events. Perform other duties as assigned by Firm management. Uphold high standards of confidentiality discretion and integrity particularly with respect to all sensitive andor confidential firm and client information to which this position will have access. Status Exempt Reports To Associate Director of Events Workplace Type Hybrid NYC Salary range is 128000 - 160000 dependent on experience level and varies based on geographycandidate location. Candidates hired for staff positions with a minimum work schedule of 30 hours per week are eligible for a comprehensive benefits package including healthcare insurance. Learn more about benefits at Covington. httpswww.cov.comencareersstaffbenefits View Covington job applicant privacy notice here httpswww.cov.comenjob -applicant -privacy -notice Covington & Burling LLP is an equal opportunity employer and does not discriminate in any aspect of employment including hir ing salary promotion discipline termination and benefits on the basis of race color ethnicity religion national origin g ender gender identity or expression age marital status sexual orientation family responsibility disability including physical handicap or any other improper criterion.