Managing Director of Finance and Administrative Services

Position Summary

The Managing Director of Finance and Administrative Services is responsible for managing the financial operations of the Society and related organizational funds, serving as the staff liaison to the Finance and Audit Committees, and implementing financial decisions made by the Society's Board of Directors. Additionally, the Director is responsible for directing the activities of the Administrative Services Department, including accounting and information technologies (IT), and serving as a member of the Society's executive management team.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

• Responsible for all financial operations, asset protection, internal/external reporting, and compliance with applicable accounting standards and legal obligations for the 501(c)3 Society ASHRAE and the ASHRAE Foundation.
• Oversee the preparation, analysis, and filing of budgets, forecasts, 3-year financial projections, and required tax and regulatory filings, including IRS Form 990 and other nonprofit reporting requirements.
• Partner with Human Resources and external plan administrators to support effective administration, fiduciary oversight, annual audits, and tax filings for the Society's 401(k) retirement plan and 401(k) Committee.
• Responsible for the annual organizational audit, managing daily cash flow, developing short-term investment programs, and collaborating with independent auditors, tax advisors, and investment advisors on long-term portfolios and organizational reserves.
• Provide financial oversight, strategic analysis, and financial modeling to evaluate major contracts, commitments, capital expenditures, new initiatives, programs, and opportunities, ensuring resources align with ASHRAE's mission.
• Establish and monitor key financial and operational performance indicators to identify trends, emerging risks, and opportunities for improved organizational performance.
• Provide leadership for enterprise risk management, maintaining appropriate insurance programs and liability coverages to protect ASHRAE, the ASHRAE Foundation, their personnel, property, and organizational assets.
• Oversee information technology operations for approximately 120 staff members, including IT staffing, infrastructure, budget, hardware/software, vendor relationships, and development of technology strategies to enhance productivity and automation.
• Ensure strong cybersecurity, information-security, data-protection, disaster-recovery, and business-continuity practices through the IT team and appropriate external resources.
• Recruit, retain, develop, and mentor a high-performing finance, accounting, and administrative department of approximately 18 employees (including 4 direct reports), establishing clear expectations, accountability, and succession planning.
• Establish and maintain productive professional relationships with banks, auditors, investment advisors, insurance brokers, benefits providers, and technology partners.
• Support the Board of Directors and relevant Board committees by providing the financial analysis, reports, recommendations, and education necessary to fulfill their fiduciary and governance responsibilities.
• Maintain current knowledge of developments in nonprofit accounting, taxation, financial management, investments, technology, cybersecurity, and risk management affecting the organization.
• Periodic travel is required to support organizational objectives, participate in professional development opportunities, and attend meetings, conferences, and other events as needed.
• Perform other executive, financial, administrative, or organizational responsibilities as assigned by the Executive Vice President.

Minimum Qualifications (Knowledge, Skills, and Abilities)

• Bachelor's degree in accounting, finance, business administration, or a related field from an accredited institution required; Master's degree in business administration, finance, accounting, or a related discipline preferred.
• Certified Public Accountant (CPA) designation required.
• Minimum of five years of senior-level financial management experience at the CFO, Vice President of Finance, or comparable top executive level, with significant responsibility for accounting, financial reporting, budgeting, forecasting, audit, investments, treasury, and financial strategy.
• Demonstrated experience leading a significant finance and accounting operation, managing and professional staff, and working in a nonprofit, professional society, trade association, foundation, or other tax-exempt organization highly desirable.
• Strong knowledge of U.S. GAAP, nonprofit accounting principles, financial reporting requirements, internal controls, audit practices, taxation, and regulatory compliance. Demonstrated experience developing budgets, forecasts, long-range financial projections, financial models, and management reporting.
• Experience overseeing investment portfolios, cash management, organizational reserves, banking relationships, and working with external auditors, investment advisors, banks, insurance professionals, tax advisors, and other service providers.
• Experience presenting complex financial information to executives, Boards of Directors, Finance Committees, Audit Committees, or similar governance bodies, with a demonstrated ability to translate data into clear, concise, and actionable recommendations for nonfinancial audiences.
• Strong strategic thinking, analytical, problem-solving, organizational, and decision-making skills. Demonstrated commitment to strong internal controls, financial accountability, transparency, ethical conduct, and stewardship of organizational resources.
• Strong leadership and people-management skills, including demonstrated success in developing, mentoring, and retaining professional staff.
• Excellent written, verbal, interpersonal, and presentation skills, with the ability to communicate effectively with staff, volunteer leaders, Board members, auditors, advisors, and other stakeholders.
• Ability to operate effectively in a collaborative, mission-driven environment and to balance strategic leadership responsibilities with appropriate attention to operational and financial detail.
• High degree of integrity, professional judgment, discretion, and commitment to the fiduciary responsibilities associated with the position.

Work Schedule and On-Site Attendance Requirements

This position requires the employee to work on-site in the office three days per regularly scheduled workweek, with Wednesday as a mandatory in-office day. The employee is also expected to be available and working during the organization's core business hours of 9:00 a.m. to 3:00 p.m. Eastern Time, Monday through Friday, including on scheduled in-office days. The Managing Director will establish the specific in-office days and work schedule based on business and operational needs.

These attendance and scheduling requirements are job-related and support collaboration, communication, service delivery, and the performance of the position's essential functions. They may be subject to reasonable accommodation and applicable law. Requests for accommodation should be directed to Human Resources.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, and handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at-will" relationship.

ASHRAE is an Equal Opportunity Employer, drug-free workplace, and complies with ADA regulations as applicable.