Manager Retirement Plans

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Summary

The Manager, Retirement Plans will support the organization on all retirement programs, which include two 401(k) plans, a defined benefit pension plan, multiple non‑qualified deferred compensation arrangements, and a retiree health program. This role influences enterprise‑wide decisions, partners with executive leadership, and ensures the long‑term financial integrity and compliance of all retirement programs.

Key Responsibilities

Plan Governance & Fiduciary Oversight

• Serve as the organization's subject‑matter expert on retirement plan design, governance, and regulatory strategy across all qualified and non‑qualified plans.
• Provide recommendations to executive leadership, internal committees, and legal counsel on plan design changes, risk mitigation, and long‑term sustainability.
• Interpret complex plan documents and ensure alignment between plan provisions, collective bargaining agreements, payroll systems, and vendor platforms.
• Oversee fiduciary responsibilities, ensuring adherence to ERISA, IRS, and DOL requirements and maintaining a strong internal control environment.

401(k) Plan Management

• Provide administration and support the strategic direction of two 401(k) plans (one with extensive union-negotiated contribution structures).
• Drive operational excellence across plan processes, participant experience, and vendor performance.
• Evaluate plan effectiveness and recommend enhancements to improve outcomes, reduce risk, and optimize cost.

Pension Plan Management

• Oversee the defined benefit pension plan (which consists of a base plan and multiple legacy and union-negotiated component parts), including actuarial coordination, compliance, and claims.
• Partner with actuaries and legal counsel to ensure accurate valuations, regulatory filings, and plan governance.

Regulatory Compliance & Reporting

• Lead the annual Form 5500 filing process for all retirement plans, coordinating with recordkeepers, consultants, auditors, internal stakeholders and legal counsel.
• Ensure timely implementation of annual IRS limits and regulatory updates, providing strategic guidance to payroll and HRIS teams.
• Maintain comprehensive compliance documentation and support internal and external audits.

Non‑Qualified & Executive Deferred Compensation Plans

• Provide senior‑level oversight of non‑qualified deferred compensation plans, ensuring compliance with Internal Revenue Code Section 409A and alignment with executive compensation strategy.
• Coordinate with Finance, Payroll, and external vendors to ensure accurate administration and reporting.

Vendor & Consultant Relationship Leadership

• Act as the liaison to recordkeepers, actuaries, consultants, and legal advisors.
• Lead vendor governance, including performance management, issue escalation, contract evaluation, and strategic planning.
• Drive continuous improvement initiatives and ensure vendors deliver high‑quality service aligned with organizational goals.

Retiree Health Program Oversight

• Maintain oversight of the retiree health program, ensuring accurate administration and a positive retiree experience.
• Partner with vendors and internal stakeholders to address emerging issues and evaluate program sustainability.

Stakeholder & Participant Engagement

• Serve as the organization's resource for employees, retirees, and surviving spouses on complex retirement plan matters.
• Provide clear, authoritative guidance on plan rules, benefit calculations, and regulatory considerations.
• Oversee communication strategy relating to plans.
• Coordinate with recordkeepers and consultants about possible improvements to plans to stay competitive with peer companies.

Payroll & HRIS Integration Leadership

• Coordinate with payroll and HRIS teams on the implementation of retirement plan rules, annual limit changes, and system configurations within ADP EV6.
• Provide input on system design to ensure accurate and compliant plan administration.