Manager, Project Funding and Compliance

Summary

We are seeking a Manager to oversee the monthly loan disbursement process and manage covenant and compliance tracking for multiple large-scale capital projects. In this role, you will ensure the accuracy and timely submission of funding requests to maintain optimal project liquidity. Additionally, you will be responsible for tracking contractor performance securities and financial guarantees. This position requires strong analytical judgment, meticulous attention to detail, and a proven ability to coordinate deliverables across internal teams and external stakeholders.

General Description Duties & Responsibilities

Disbursement Leadership

• Manage the monthly draw process, including invoice collection, funding request preparation, receipt of funds, and reconciliation.
• Prepare draw packages and confirm submission readiness by ensuring supporting documents in Datasite are complete and available for external review.
• Enforce draw documentation requirements under applicable credit facilities.
• Require resolution of incomplete or inconsistent documentation before submission and engage Legal on matters requiring interpretation.
• Lead the resolution of draw related questions with internal teams, external legal counsel and title teams, and banking partners.
• Drive required approvals and signatures through completion.
• Establish monthly funding calendar, assign responsibility for deliverables, and hold stakeholders accountable for deadlines.
• Set priorities for outstanding items and escalate risks before they affect scheduled funding.

Invoice Eligibility and Funding Controls

• Determine invoice eligibility for inclusion in draw requests against established financing requirements.
• Coordinate with Project Controls to obtain lien waivers, affidavits, and other required supporting documentation.
• Maintain complete, organized records that support traceability from each draw request to the underlying invoices and documentation.

Funding Analysis and Reconciliation

• Validate monthly draw requirements using eligible invoices, expected payment dates, and cash forecasts.
• Align funding timing with payment needs and borrowing costs.
• Analyze changes between current and prior invoice listings and draw requests.
• Identify missing invoices or explain variances.
• Reconcile draw amounts to actual payments, investigate discrepancies, and distinguish timing differences from errors.
• Improve recurring reporting and reconciliation processes to reduce manual effort and strengthen accuracy.
• Maintain documented procedures and review controls.

Contract Performance Securities and Guarantee Management

• Maintain a complete register of Letters of Credit, Performance and Payment Bonds, and Parent Guarantees across construction contracts.
• Review new contracts and amendments with Legal and project teams to identify security requirements and coordinate timely issuance or receipt of required instruments.
• Monitor expiration dates and coordinate renewals, extensions, replacements, reductions, and releases in accordance with contractual requirements.
• Identify missing, expired, or insufficient security coverage, communicate associated risks, and track corrective actions through resolution.

Qualifications

Required Experience

• Experience managing recurring financial deliverables with firm deadlines and coordinating work across multiple teams.
• Strong analytical and problem-solving skills, including the ability to investigate discrepancies, identify underlying causes, and recommend corrective action.
• Strong organizational skills and attention to detail, with demonstrated ability to manage competing priorities and meet deadlines.
• Ability to hold peers and senior stakeholders accountable for deliverables, challenge incomplete or inconsistent information, and escalate issues with clear recommendations.
• Strong written and verbal communication skills, including the ability to explain funding requirements, variances, and risks to financial and nonfinancial stakeholders.
• Strong Excel skills demonstrated through large data reconciliation, exception analysis, and repeatable reporting.
• Proficiency in other Microsoft Office applications used to prepare documents and reports.
• This position is 100% office-based to support our highly collaborative environment.

Preferred Experience

• 5+ years of relevant experience in finance, treasury, accounting, project controls or loan administration, including invoice review or funding processes.
• Experience preparing construction loan draw packages or working with lenders, title companies, and external financial partners.
• Familiarity with financing agreements, debt covenants, and related documentation requirements.
• Experience tracking letters of credit, surety bonds, or parent guarantees.
• Experience improving financial processes or using tools such as Power Query to automate recurring analysis and reporting.

Required Education

• Bachelor's Degree in Finance, Accounting or a related field.

Salary Range

$153,000 - $170,000