The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency. The Archdiocese also has one of the country's largest seminaries. The Archdiocese's 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards.
Position Summary
The Senior Manager of Finance and Parish Administration is a mission-driven professional responsible for the day-to-day financial operations and administrative support of the parish. This role ensures the integrity of financial systems, records and processes in support of sound decision-making and the mission of the parish.
Responsibilities
FINANCIAL MANAGEMENT and PARISH ADMINISTRATION
- Perform day-to-day accounting functions including but not limited to payables and receivables, bank reconciliations, general ledger management and monthly closing process.
- Ensure proper internal controls and financial processes are in place and followed in accordance with GAAP and Archdiocesan policies, procedures and guidelines.
- Support the Director of Operations by preparing parish (church and school) annual budgets, annual reports, and monthly financial reports.
- Develop monthly variance reports and forecasts. Review and explain all reports with appropriate staff including but not limited to pastor, principal, and operations director.
- Manage giving systems and contribution records, ensuring gifts are recorded accurately and timely.
- Provide and implement process improvements and efficiencies in financial operations.
- Manage vendor relationships and payment schedules.
- Manage monthly credit card transactions. Report any discrepancies in policy to Director of Operations.
- Serve as parish representative to banks, reconciling accounts, identifying discrepancies and resolving issues.
- Perform weekly offertory deposit process and reconciliation.
- Support of school finance operations.
- Provide back-up for payroll processing.
- Confirm that all federal, state and local taxes are paid in accordance with all regulations for same.
- Attend required Archdiocesan and Vicariate Operations meetings.
- Perform other duties as assigned.
Requirements
- Undergraduate Degree in Accounting, Finance, Business or equivalent professional experience. Minimum five years in an accounting or finance role within a parish or business entity.
- Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.
- Practicing Catholic.
- Demonstrated thorough knowledge of accounting principles.
- Strong proficiency in QuickBooks and Microsoft Office, especially Excel.
- UKG (payroll system) knowledge preferred.
- Able to identify opportunities for improvement, evaluate issues and situations and propose and implement recommendations/solutions.
- Strong drive to achieve results combined with attention to details.
- Proficient in project management techniques.
- Strong verbal and written communication, interpersonal, and organizational skills.
- Ability to work in team environment and has a “Service Mindset” when working with
others. - Can be entrusted with highly confidential information.
- Available for occasional after hours work (evening and weekends).