Manager of Administration

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Our client is seeking a highly organized, proactive Manager of Administration to lead office operations, administrative staff, and workplace services for a large New York office within a nationally recognized professional services environment.

Our client is seeking a highly organized, proactive Manager of Administration to lead office operations, administrative staff, and workplace services for a large New York office within a nationally recognized professional services environment. This senior leadership role will partner closely with office and firm leadership while balancing people management, operational strategy, and hands-on execution. The ideal candidate is an approachable, relationship-driven leader who takes initiative, delivers a high level of service, and is comfortable rolling up their sleeves when needed. Hours are 9:00am-5:00pm, with a hybrid schedule of four days in office and one day working from home.

Key Responsibilities

• Lead and develop a team of administrative professionals and operations staff, overseeing staffing, workflow, scheduling, performance, coaching, and annual reviews.
• Partner closely with senior office leadership on employee engagement, culture, operational strategy, service delivery, and office-wide initiatives.
• Oversee day-to-day office operations, including facilities, conference services, workplace experience, security, vendors, building management, and space planning.
• Collaborate with Human Resources on recruiting, onboarding, employee relations, performance management, professional development, and employee departures.
• Manage office financial operations, including annual budgets, expense monitoring, invoice approvals, financial reporting, and related administrative processes.
• Identify opportunities to improve office procedures, service standards, business continuity, resource allocation, and overall operational efficiency.

Qualifications

• Bachelor's degree required
• 4+ years of office administration, administrative management, operations management, or related leadership experience.
• Prior experience directly managing administrative professionals and office operations required; experience managing teams of 10+ employees strongly preferred.
• Law firm experience preferred, particularly within a larger firm, though strong administrative leaders from other professional services environments will be considered.
• Experience with employee relations, recruiting, onboarding, performance management, coaching, and other HR-related responsibilities preferred.
• Strong leadership, business judgment, financial acumen, communication, organizational, and problem-solving skills, with a proactive and hands-on approach.
• Strong Microsoft Word, Excel, and PowerPoint skills.

Compensation/Benefits

• Up to $150K-$200K base salary + bonus.
• Medical, dental, and vision coverage with the employer covering a substantial portion of healthcare premiums.
• 401(k) with employer matching contribution.
• PTO package
• Educational assistance, transit and parking benefits.
• Life insurance, supplemental insurance options, and pet insurance.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)