Manager of Accounts Payable and Travel

Manager of Accounts Payable and Travel

The University of Southern Mississippi is currently accepting applications for the position of Manager of Accounts Payable and Travel.

Position Details Location Hattiesburg

118 College Drive

Hattiesburg, Mississippi, 39406-0001

United States Division Accounts Payable - Travel Position Type Staff Employment Status Full Time Grant Funded No Pay Grade

E11

Posting Close Date September 30, 2026

Special Instructions to Applicants

Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship. The University will not sponsor applicants for work visas (e.g., H-1B).

Job Summary

This position supervises, plans, and organizes the work of Accounts Payable and Travel employees, and includes monitoring results and evaluating personnel performance. The Manager provides leadership, guidance, and assistance to in-house staff, the campus community, and outside sources while adhering to core values of integrity, accessibility, quality, timeliness, and positive attitude.

Primary Duties and Responsibilities

• Provides and directs training and PeopleSoft technical assistance for University departments regarding Accounts Payable and Travel policies, procedures, laws, and issues. Ensures that IRS Form 1099 reporting is completed in accordance with IRS rules and regulations and that 1099 forms are issued to service providers as required.
• Interacts with the Controller's Office, Office of Research Administration, Purchasing, Property Control, and Receiving to ensure the uniform and timely flow of vouchers and check processing.
• Directs, supervises, and trains Accounts Payable and Travel employees in established payment procedures. Regulates workflow and approves time schedules and reports while assuring the adherence to University policies and procedures.Responsible for hiring and evaluating the performance of all Accounts Payable and Travel departmental personnel. Updates Accounts Payable electronic forms and website as needed.Assists with the updating of Travel's forms and website as needed. Directs, supervises, and monitors departmental financial system testing as required, and interacts with the Office of Information Technology to ensure the efficient operation of the PeopleSoft system as it relates to Accounts Payable.
• Monitors and schedules payment flow for vendors, and authorizes special payments as needed. Interacts with vendors to resolve payment problems to establish and maintain University credibility in its payment process and abide by contractual obligations. Assists with the ACH payment process for employee reimbursements. Supervises the weekly Accounts Payable check run.
• Reconciles the monthly Payment Reconciliation to the General Ledger. Monitors the two accounts for Travel and helps with reconciliation as needed. Reconciles the monthly credit card payments to vendors with virtual credit card payments using the card issuing bank's system (Intersect).Oversees the Procurement Card Program Administrator.
• Processes departmental PCARD payments using SOARFIN software. Sets up vendors that agree to the virtual card payment process using the Intersect system. Verifies that the daily payment notifications made by Intersect are correct. Reviews and builds payment vouchers for the procurement card program and the monthly reconciliation and close out process, and performs other duties as assigned.

Minimum Qualifications

Bachelor's degree (B.A. or B.S.) from a four-year college or university in Accounting or business related field. At least six years related experience and/or training, including proven supervisory experience.

Knowledge, Skills & Abilities

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to calculate figures and amounts such as, proportions, percentages, area, circumference, and volume.
• Ability to apply concepts of basic algebra and geometry.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to understand and apply generally accepted accounting principles.
• Ability to interact with those outside the University including vendors, bank personnel, IRS personnel, various auditors, and credit agencies.

Preferred Qualifications

A master's degree in Accounting or related field. Prior experience in higher education or governmental accounts payable operations. A Certified Accounts Payable Professional (CAPP). Knowledge of PeopleSoft or similar enterprise resource system is highly desirable. Knowledge of governmental accounting procedures to include budgetary accounting, fund balances, etc.

About The University of Southern Mississippi

Since our founding in 1910, The University of Southern Mississippi has remained dedicated to preparing students for success. We deliver programs to more than 13,000 students in Hattiesburg and Long Beach, at teaching and research sites across the Mississippi Gulf Coast, as well as online. We are a community-engaged Carnegie R1 university, earning distinction as one of the nation''s leading research institutions.

Southern Miss is known for pioneering work in polymer science, ocean science, spectator sports safety and security, and bringing language to children with communication disorders. We are also a national leader in a broad range of disciplines, including cybersecurity, hydrography, nutrition, aquaculture, kinesiology, and economic development, among others.

We produce graduates ready to enter fields that are leading the way in emerging technologies through programs such as computer engineering, information technology, and ocean engineering. We're developing the next generation of business leaders, while also responding to critical workforce shortages by producing skilled professionals in education and nursing. With a tradition of excellence in the arts, we are one of only 36 public institutions in the nation accredited in four major areas of the arts. Home to the Golden Eagles, our student-athletes compete in 17 NCAA Division I sports. With a culture marked by passion and persistence, Southern Miss is delivering graduates who are ready for life. For more information, visit www.usm.edu.

The University of Southern Mississippi is an equal opportunity employer, and all qualified applicants will receive consideration for employment. EOE/VETS/DISABILITY.