Manager, Contracts Administration

Function:

The Manager of Contracts Administration is responsible for overseeing the life cycle of contracts that support the Design and Construction department and other internal and external stakeholders for a real estate investment trust with an investment portfolio of more than 95 hotel assets. Core functions include contract management, processes management, corporate compliance, and enterprise information systems administration.

Key Responsibilities:

• Manage the contract administration for all capital projects including preparation oversite, contract review and negotiation, and contract execution with collaboration with D&C team members and RLJ representatives.
• Identify contractual risk and recommend solutions to mitigate company exposure.
• Ensure contract compliance with company policies, regulatory requirements, and risk management standards.
• Coordinate contract review with internal legal counsel and outside counsel as needed.
• Oversee the review and processing of contract change orders and invoices with collaboration of internal and external parties.
• Review invoices in accordance with procedures and the approval policy.
• Be a Trimble and Yardi system "Super User," which includes inputting data, troubleshooting, and maintaining data integrity.
• Continuously improve contract management process and internal procedures for efficiency.
• Assist with enterprise capital expenditure budget monitoring with contract and change order execution.
• Lead in process training of internal and external stakeholders to include 3rd party project managers and property management entities in relation to renovation and maintenance capital expenditure processes.