Function:
The Manager of Contracts Administration is responsible for overseeing the life cycle of contracts that support the Design and Construction department and other internal and external stakeholders for a real estate investment trust with an investment portfolio of more than 95 hotel assets. Core functions include contract management, processes management, corporate compliance, and enterprise information systems administration.
Key Responsibilities:
- Manage the contract administration for all capital projects including preparation oversite, contract review and negotiation, and contract execution with collaboration with D&C team members and RLJ representatives.
- Identify contractual risk and recommend solutions to mitigate company exposure.
- Ensure contract compliance with company policies, regulatory requirements, and risk management standards.
- Coordinate contract review with internal legal counsel and outside counsel as needed.
- Oversee the review and processing of contract change orders and invoices with collaboration of internal and external parties.
- Review invoices in accordance with procedures and the approval policy.
- Be a Trimble and Yardi system "Super User," which includes inputting data, troubleshooting, and maintaining data integrity.
- Continuously improve contract management process and internal procedures for efficiency.
- Assist with enterprise capital expenditure budget monitoring with contract and change order execution.
- Lead in process training of internal and external stakeholders to include 3rd party project managers and property management entities in relation to renovation and maintenance capital expenditure processes.