Management Specialist

Management Specialist

Salary

$90,244.13 - $109,692.54 Annually

Location

Fountain Valley, CA, CA

Job Type

Exempt FLSA

Job Number

2026-42

Department

City Clerk

Division

Risk Management

Opening Date

10/22/2026

• Description
• Benefits
• Questions

Description

MAKE AN IMPACT. PROTECT CITY RESOURCES. STRENGTHEN WORKPLACE SAFETY.

Click Here to Learn About the City of Fountain Valley

Interested candidates are encouraged to apply immediately, as this recruitment may close without prior notice.

First Review of Applications: Thursday, November 12, 2026

Join the City as a Management Specialist Supporting the Citys Risk Management Program

Are you an organized, proactive professional who enjoys solving problems, coordinating complex activities, and helping an organization run at its best? Do you want your work to make a meaningful difference in the safety of employees, the protection of public resources, and the delivery of City services?

The City is seeking a motivated and detail-oriented Management Specialist to support our Risk Management Program-a vital team dedicated to protecting the City, its employees, and the community it serves. This is an exciting opportunity for a resourceful professional who thrives on balancing priorities, building relationships, improving processes, and turning details into results. As a member of the City Clerks Office and a key partner to the Risk Manager, you will help keep critical programs moving forward while playing an important role in workplace safety, regulatory compliance, contract administration, and cost recovery to protect the Citys financial resources.

About the Opportunity:

Risk Management plays an essential role in keeping City operations safe, responsible, and financially sound. The Division oversees workers compensation and liability claims, third-party cost recovery for damage to City property, contract and insurance review, ADA grievances, OSHA training and compliance, safety policies, and facility inspections.

As the Management Specialist, you will help connect the many moving parts of these programs. You will coordinate activities, maintain accurate records, monitor deadlines and requirements, support employees and departments, and ensure important information and processes stay on track. Your work will help the Risk Manager focus on strategic risk analysis, claims oversight, policy development, and loss prevention.

What Youll Do:

• Drive Cost Recovery Efforts: Coordinate and track the recovery of costs associated with third-party damage to City property. Maintain supporting documentation, communicate with internal departments and external parties, monitor outstanding items, and help move recovery efforts toward resolution.
• Champion Safety and Training: Coordinate safety training schedules, track participation and completion, maintain training records, and support ongoing OSHA compliance and workplace safety initiatives.
• Keep Compliance on Track: Monitor regulatory updates, maintain accurate records, track important deadlines, and help ensure required documentation and processes are completed in a timely manner.
• Support Contract and Insurance Administration: Monitor contract requirements, insurance documentation, and expiration dates; follow up on outstanding items; and help ensure appropriate records are maintained.
• Strengthen Risk Management Operations: Maintain the Divisions intranet page, organize program information, support facility inspection activities, and help keep policies, resources, and procedures current and accessible.
• Provide Responsive Customer Service: Serve as a helpful point of contact for City employees, departments, vendors, and members of the public. Provide timely information, coordinate follow-up, process payments, and assist with designated City Manager phone line(s) as needed.
• Make the Details Count: Track assignments, coordinate competing priorities, identify items needing attention, and help improve administrative processes that support the Divisions effectiveness.

What Makes This Opportunity Special?

This position offers the chance to make a tangible difference behind the scenes of City government. Your work will help protect public funds, support a safer workplace, strengthen accountability, and ensure that critical Risk Management programs operate efficiently.

For someone who enjoys taking initiative, following through, and seeing the results of their efforts, this role offers variety, responsibility, and the opportunity to contribute to work that matters. Youll collaborate across City departments, develop a broad understanding of municipal operations, and help turn risk management priorities into practical results.

If youre a strong organizer, a thoughtful problem-solver, and a customer-service professional who takes pride in accuracy, accountability, and getting things done, we encourage you to apply.

Job Overview

NOTE: This job announcement is not intended to include a complete listing of all responsibilities, knowledge, skills, and abilities associated with the position. To access the full class specification, please click on the following link: Management Specialist.

Qualification Guidelines

An equivalent combination of experience and education sufficient to perform the essential job functions and provide the required knowledge and abilities is qualifying. A typical combination includes the following:

EDUCATION:

Graduation from an accredited college or university with major course work in public administration, business, or a related field.

EXPERIENCE:

At least (1) year of experience performing professional administrative responsibilities in a related field.

LICENSE REQUIRED:

Possession of a valid California Driver License and a satisfactory driving record is required to perform the essential functions of this position, including traveling to City facilities and other locations for inspections, meetings, and operational needs; and picking up, transporting, and delivering food, training materials, equipment, and other supplies in support of City-sponsored trainings and activities. The City will evaluate whether alternative means of transportation would allow an individual to perform these essential functions in accordance with applicable law.

FAIR LABOR STANDARDS ACT DESIGNATION:

Exempt

Recruitment Information

To be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire. Resumes will not be accepted in lieu of the application and/or supplemental questionnaire. To ensure timely and successful submission of your online application, please allow ample time to complete your application and consider having your profile created and/or updated before applying for the position. Once your application has been successfully submitted, you will receive an onscreen confirmation and an email. If you require technical assistance, please review the Government Jobs Online Employment Application Guide, or contact their toll-free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer, or browser used to submit the application. Questions regarding this recruitment should be sent to hr@fountainvalley.gov.

SELECTION PROCESS:

The selection process may include one or more of the following: application review, panel interview, and performance exam. The employment application and supplemental questions will be evaluated based on the employment standards and minimum qualifications listed above. All employment offers made by the City are contingent upon establishing proof of a prospective candidates legal authorization to work in the United States and successfully completing all components of the pre-employment process, which may include, but is not limited to: reference checks, California Department of Justice (DOJ) criminal history check (Live Scan fingerprinting), post-offer drug test, and pre-employment medical examination.

The City of Fountain Valley is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Candidates with a disability who may need accommodations during the selection process must notify the Human Resources Department at least 72 hours in advance of the exam date.

Individually Represented Professional and Technical (IRP&T) Employees: The classification, compensation, and terms and conditions of employment for this classification are established in City Resolution No. 9926.

Flexible Work Schedules: Most IRP&T employees are offered the option to work a flexible work schedule, including either a 4/10 or 9/80 work schedule.

Compensation:

• Base Salary Adjustments: None Scheduled
• Merit Increase: IRP&T employees shall be eligible for merit increases annually on the first day of the pay period closest to their anniversary date, until they reach the fifth step.
• Deferred Compensation Matching Contribution: Employees in regular positions may voluntarily participate in the City's deferred compensation plan. This plan is provided by Empower. The City will match up to a total amount of $75 per month into each employees deferred compensation account for each IRP&T employee who contributes to the Citys deferred compensation plan.

Retirement: All full-time employees are members of the California Public Employees Retirement System (CalPERS) - a defined benefit program. Employees are enrolled in one of the following retirement formulas based on date of hire.

• New Members / PEPRA: As defined by the California Public Employees' Pension Reform Act of 2013 (PEPRA), "New Members" have never been a member of any California public retirement system, were hired by a CalPERS agency after January 1, 2013, moved between public retirement systems lacking reciprocity, or moved between employers in the same public retirement system with a break in service of more than six months. New Members are enrolled in the 2% at age 62 retirement formula and pay a contribution rate of 50% of the total normal cost of the PEPRA member benefits for their retirement pension. This rate is determined annually based on the actuarial valuation of the retirement benefits provided to active PEPRA employees. For Fiscal Year 25/26, employees pay a mandatory 7.75% pre-tax contribution for this retirement benefit. Note: In 2026, the pensionable compensation limit for PEPRA is $191,679 (pursuant to GC § 7522.10). This limit is adjusted on an annual basis.
• Classic Members: New employees who joined CalPERS or a reciprocal public retirement system before January 1, 2013, without a break in service longer than six months, are considered "Classic" members and will be enrolled in the 2% at age 60 retirement formula. Employees pay a mandatory 7% pre-tax contribution for this retirement benefit. To determine if you are eligible for reciprocity, please click on the following link: CalPERS Reciprocity. Note: In 2026, the pensionable compensation limit for Classic Members is $360,000 (pursuant to IRC section 401(a)(17)). This limit is adjusted on an annual basis.

For both Classic and PEPRA Members, the City contracts for the three-year average for final compensation, a 2% Cost-of-Living adjustment in retirement, and service credit for unused sick leave. The City also contracts for the Fourth Level Survivor Benefit ($2 per member per month). Please refer to the IRP&T Resolution for additional CalPERS contract provisions.

Health Insurance: The City will contribute towards the cost of health premiums for full-time employees as follows (Tier 3):

Enrollment Tier

Flex Dollar Monthly Allowance

Employee Only Coverage

$825.00

Employee +1 Dependent Coverage

$1,325.00

Employee + Family Coverage

$1,600.00

The Flex Dollar Allowance may be used for medical (optional), dental (mandatory), life insurance (mandatory), vision insurance (optional), and AFLAC (optional) premiums. All health benefits are effective on the first of the month following date of hire.

• Medical

Employees have a choice to select a medical plan under the CalPERS Health Benefits Program. Please visit CalPERS for more information regarding the various plans offered under the CalPERS Health Benefits Program, as well as the current premium rates.

• Dental

Enrollment in a City dental plan is mandatory for all eligible employees. Coverage is managed under the cafeteria plan, and premiums are paid by the employee (Flex Dollars may be used).

• Life and Accidental Death & Dismemberment (ADD)

Enrollment in a City life and ADD plan is mandatory for all eligible employees. The policy amount is $50,000. Coverage is managed under the cafeteria plan, and premiums are paid by the employee (Flex Dollars may be used).

• Vision

Enrollment in a City vision plan is voluntary for all eligible employees. The City will pay the employee only premium for the voluntary vision program. If the employee chooses to add dependents to the plan, dependent premiums shall be paid by the employee.

• AFLAC

Employees have the option to enroll in a variety of voluntary insurance plans including accident, short-term disability, hospital confinement indemnity, cancer/specified-disease, lump sum critical illness, and whole or term life insurance. Employee is responsible for the entire cost of the premium if they elect coverage.

Note: City employees do not participate in California's Disability Insurance (SDI) or Paid Family Leave (PFL) programs through the Employment Development Department (EDD). While this saves employees 1.3% in payroll tax, it's important to keep this in mind when deciding whether or not to enroll in the AFLAC short-term disability benefit.

• Flexible Spending Account

Employees may contribute pre-tax earnings into a flexible spending account for health ($3,400 maximum in 2026) and dependent care expenses ($7,500 maximum in 2026).

• Long-Term Disability

The City provides long-term disability insurance for all P&T employees at no cost. The City pays 100% of the policy premiums.

• Medical Opt-Out

Employees who provide proof of alternate group health insurance may waive the employers medical coverage and receive a monthly taxable cash payment of $162 (the PEMHCA minimum in 2026). Mandatory dental and life insurance premiums are deducted from this cash payment, with the remaining balance paid to the employee.

• Retiree Medical

Employees who retire from the City of Fountain Valley may be entitled to a monthly employer contribution towards health insurance if they meet certain criteria. In 2026, this monthly employer contribution is $162 (the PEMHCA minimum).

Time Off From Work: The City offers a generous leave package!

• Holidays

IRP&T employees shall be entitled to 11 paid holidays per calendar year (including a "floating holiday" that can be used at the employee's discretion).

• Vacation

Employees accrue 80 hours of paid vacation leave per year. Accruals increase based on time in service with the City of Fountain Valley, beginning after completion of 1 year of service (increases to 120 hours per year). IRP&T employees may elect to receive a cash payment for up to 80 hours of accrued vacation at the end of the calendar year if certain criteria are met.

• Sick

Sick leave accrues bi-weekly based on the employee's work schedule:

Work Schedule

Bi-Weekly Accrual

Monthly Equivalent

5/8 or 9/80

3.69 Hours

One 8-Hour Day

4/10

4.62 Hours

One 10-Hour Day

• Administrative Leave

All classifications within the IRP&T group are classified as exempt in accordance with the FLSA and not eligible for overtime. IRP&T employees shall be eligible for eighty (80) hours of Administrative Leave per calendar year. Administrative Leave which is not taken is forfeited and may not be carried over into the next calendar year. Administrative Leave will be pro-rated on a monthly basis for newly hired or promoted employees after January 1st.

Tuition Reimbursement: Eligible employees may receive up to $3,000 per fiscal year for actual tuition expenses.

Employee Assistance Program (EAP): The City provides a confidential, no-cost Employee Assistance Program (EAP) to help you and your household members navigate personal challenges. This third-party service offers support for personal counseling, financial guidance, legal advice, and more.

Social Security: City employees are not covered under the provisions of Federal Social Security (OASDI); therefore, they are not required to contribute 6.2% of salary towards Social Security.

Medicare: Employees contribute 1.45% to Medicare.

This benefit summary is intended to provide an easy way for current and prospective employees to access fringe benefit information, including voluntary options. This summary is intended to be accurate, but it is not an official plan document, and has no legal or binding effect as an expressed or implied contract, or otherwise, and does not alter or amend any provision of the Compensation Plan, Memoranda of Understanding, Human Resources Policies and Procedures Manual, Retirement Contract, Insurance Policy Contract, or any other official document of the City of Fountain Valley. All insurance benefits described in the summary are subject to the terms and limitations of the City of Fountain Valley's insurance contracts with individual insurance providers.

Should you have any questions pertaining to information in this summary, please contact the Human Resources Division at (714) 593-4506.

01

Please indicate the highest level of education youve attained. Education from an accredited college or university with major coursework in Public Administration, business, or a related field is required for the position.

• Masters Degree or higher
• Bachelors Degree
• Associates Degree
• Some College
• High School Diploma/GED
• None of the Above

02

Please select your skill level in the use of Microsoft Word.

• Beginner: Perform fundamental tasks such as text formatting (fonts, sizes, colors, text alignment), basic layouts(margins, page orientation), editing tools (copy/paste), inserting page numbers, and bullet lists.
• Intermediate: Can structure longer, more dynamic documents using layouts, tables, and collaboration tools, create multi-level bulleted lists, page breaks, insert and custom-formatting tables, and tracked changes/adding comments.
• Advanced: Can automate multi-page documents, manage complex data linking, and design templates, execute mail merges, use macros, generate an automatic table of contents/index, and design fillable e-forms.
• No Experience

03

Please select your skill level in the use of Excel.

• Beginner: Perform fundamental tasks such as text formatting (fonts, sizes, colors, text alignment), basic layouts (margins, page orientation), editing tools (copy/paste), inserting page numbers, and bullet list.
• Intermediate: Can structure longer, more dynamic documents using layouts, tables, and collaboration tools, create multi-level bulleted lists, page breaks, insert and custom-formatting tables, and tracked changes/adding comments.
• Advanced: Can process massive amounts of data, automate repetitive tasks (recording/writing macros), advanced nested arrays, and design complex reporting systems.
• No Experience

04

Please select the programs you have experience working with. If none, please select Not Applicable.

• Microsoft PowerPoint
• Canva
• Tyler Munis
• Civic Plus
• Not Applicable

05

Please briefly describe your experience performing professional administrative responsibilities in Risk Management or a similar field. If no experience, please enter N/A.

06

I certify that all of the information provided is accurate to the best of my knowledge and belief, and that I understand purposely providing false information may be grounds for disqualification from the process. I have supplied all the applicable information in my application. Examples of incomplete/inaccurate information leading to disqualification include, but are not limited to: noting incorrect department, leaving dates of employment blank, leaving reason for leaving employment blank, leaving duties blank or noting "see resume", etc.

• Agree
• Disagree

Required Question

Employer City of Fountain Valley

Address 10200 Slater Ave

Fountain Valley, California, 92708

Phone 714-593-4506

Website http://www.fountainvalley.org/jobs