Management Assistant-Office of the Dean, College of Nursing, Rehabilitation, and Human Health (2556)

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Management Assistant-Office of the Dean, College of Nursing, Rehabilitation, and Human Health (2556)

Meridian/Boise

NOT eligible for remote work, on-campus position

Institution Information

Idaho State University, established in 1901, is a Carnegie-classified doctoral research and teaching institution, with a culture built on trust, compassion, stability, and hope. ISU serves over 12,000 students in Pocatello, Meridian, Twin Falls, and Idaho Falls. Students and faculty at ISU are leading the way in cutting-edge research and innovative solutions. We are proud to offer exceptional academics nestled in the grand, natural beauty of the West. We invite you to apply to be a part of our University community!

Job Description

Performs a variety of administrative duties that enables management or administrators to function more effectively; or primary focus is on administering a program; performs related work.

The Management Assistant serves as the senior administrative and operational leader for the Office of the Dean within the College of Nursing, Rehabilitation, and Human Health (CONRHH). This position provides executive-level operational, personnel, fiscal, and strategic support to the Dean and senior leadership team while overseeing the daily administrative functions of the college.

The position serves as the central coordination point for the Dean's Office and supports operational needs across the college's academic programs. It provides high-level administrative leadership, operational oversight, strategic coordination, and problem-solving support to the Dean's Office, academic leadership, faculty, staff, and external stakeholders, while collaborating with the Administrative Service Manager role on the Meridian campus to support programs statewide.

This position is not eligible for new visa sponsorship at this time. Candidates who already hold valid U.S. work authorization may be considered.

Key Responsibilities

Executive Operations and Leadership Support (30%)

• Provide high-level administrative and operational support to executive leadership. Coordinate calendars, meetings, travel, communications, reports, and strategic initiatives while managing sensitive information, prioritizing operational needs, and ensuring continuity of office operations.

Operational Management and Administrative Oversight (25%)

• Oversee daily administrative operations and support organizational efficiency across departments. Provide guidance on university procedures, train and support administrative staff, improve workflows and processes, maintain operational systems, and assist with resolving administrative and operational issues.

Personnel and Human Resource Coordination (15%)

• Coordinate personnel and recruitment processes, onboarding activities, and confidential employee records while ensuring compliance with university policies and procedures. Support leadership and search committees with personnel-related operations and documentation.

Financial, Purchasing, and Resource Coordination (10%)

• Support financial and operational activities including budget tracking, purchasing, travel coordination, reimbursements, contracts, and resource management in accordance with institutional policies and procedures.

Facilities, Strategic Projects, and Operational Coordination (10%)

• Coordinate facilities operations, space planning, technology and infrastructure support, and operational projects. Serve as a liaison with internal and external partners to support organizational transitions, continuity efforts, and strategic initiatives.

Event Planning, Communications, and External Relations (10%)

• Coordinate executive-level events, meetings, and institutional activities, including logistics, communications, and stakeholder engagement. Serve as a professional representative of leadership while supporting strategic communications and external relations.

Supervisory Responsibilities

• May directly supervise administrative support staff, temporary employees, student employees (e.g., Career Path Interns), or other assigned personnel.
• May provide functional supervision, workflow coordination, onboarding, training, mentorship, and operational guidance to departmental administrative staff across the college through a collaborative or dotted-line reporting structure.

Other duties as assigned

Minimum Qualifications

Experience:

• Interpreting and applying regulations or policies and procedures.
• Planning, organizing, implementing, and evaluating special projects.
• Independently researching, compiling, developing and summarizing material for reports on a frequent or recurring basis.
• Analyzing information, identifying problems, defining alternatives and developing recommendations for management/administrators.

Specialty Items - Some positions at ISU may require one or more of the following:

Some knowledge of:

• Management practices.
• Financial record keeping methods.

Experience:

• Coordinating events.
• Communicating and interacting with the public and public officials such as agency heads and the Legislature.

Additional Information

ISU minimum for this classification is $21.25/hour, commensurate with education and experience. To be considered for this opportunity, apply on or before October 11, 2026. Benefits include comprehensive health, dental, and vision; life insurance; disability plan; employee assistance program (EAP); excellent retirement options and company contribution; and generous paid time off/sick leave accrual. All offers of employment are conditional pending the successful completion of a background investigation, provided by HireRight.

Note: Thank you for your interest in positions at Idaho State University. Once you have applied, the most updated information on the status of your application can be found by logging into your profile and reviewing your status. For answers to additional questions, please review our frequently asked questions.

Posting Number: req2780

Type: Working 12 months per year

Position: Classified Staff

Division: Kasiska Division of Health Sciences

Idaho State University is an Equal Employment Opportunity employer, including Veterans and individuals with disabilities.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.

Preference may be given to veterans who qualify under state and federal laws and regulations.

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