Management and Program Assistant

Veterans Health Administration

Portland, OR

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JOB DETAILS

SKILLS

Clinical Data, Clinical Support, Database Administration, Database Programming, Decision Support, Department of Veterans Affairs, Documentation, Drug Development, Federal Government, Government, Healthcare, Human Resources, Job Requisition Posting, Legal, Medical Records, Microsoft Office, Multitasking, Onboarding, Operations Security (OPSEC), Patient Care, Physical Demands, Problem Solving Skills, Psychiatry and Mental Health, Spreadsheets, Statistics, Team Lead/Manager, Training/Teaching, Training/Teaching Materials, United States Citizen, Vaccination, Veterans Integrated System Network (VISN)

LOCATION

Portland, OR

POSTED

3 days ago

Summary

This position is located in the Mental Health Division of the VA Portland Health Care System (VAPORHCS), Community Reintegration Services (CRS). The Mental Health Division is responsible for providing Mental Health services to Veterans at thirteen unique sites of care across Oregon and Southwest Washington.

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Duties

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***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

**The Employee may choose to be basedin either Vancouver, WA or Portland, OR. However, if Vancouver is selected as the primary duty location, the Employee will be required to work at our Portland, OR office as needed for training and to provide coverage for Portland-based staff.**

Major duties and responsibilities include:

Collecting, tracking, and distributing data using common office software.
Developing and presenting formal briefings, statistical data, and reports.
Serving as project leader or team member, works through and with interdisciplinary teams to complete initiatives established by national, Veterans Integrated Service Networks (VISN), and local authorities.
Identifying end-user educational requirements and training needs; developing instructional materials and appropriate tools to educate the users and support staff at all levels of the organization, and training others to deliver educational programs.
Developing and/or overseeing databases related to patient management systems, and actively participating in or leading the development of clinical decision-support systems.
Exercising knowledge in clinical processes, developing and/or overseeing the development of information related to patient care.
Providing relevant clinical and/or administrative data to identify, quantify and resolve organizational problems.
Actively participating in the implementation and subsequent maintenance of clinical decision-support systems.
Effectively and efficiently managing multiple competing priorities.
Performing other duties as assigned.

Work Schedule: Monday-Friday, 8:00am to 4:30pm

Recruitment & Relocation Incentives: Not authorized

Critical Skills Incentive (CSI): Not approved

Requirements

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Conditions of employment

You must be a U.S. Citizen to apply for this job
To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
Selective Service Registration is required for males born after 12/31/1959
Physical Requirements: The work is sedentary. Typically, the employee may sit comfortably to perform portions of the work. However, there is periodic walking, standing, bending, carrying of light items such as files, instructional material, books, and manuals. No special physical demands are required to perform the work.
Subject to background/security investigation.
Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) - See "Required Documents" below for details.

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

your performance and conduct;
the needs and interests of the agency;
whether your continued employment would advance organizational goals of the agency or the Government; and
whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

IN ORDER TO QUALIFY FOR THIS POSTION YOU MUST MEET THE FOLLOWING:

SPECIALIZED EXPERIENCE: You must possess one (1) year of specialized experience equivalent to the GS-6 level in the Federal service, that equipped you with the particular knowledge, skills, and abilities (KSA's) needed to successfully perform the duties of the position and that is typically in or related to this Management and Program Assistant position to be filled. Specialized experience includes utilizing Microsoft Office Suite to create, store and retrieve electronic documents and files; format letters, reports and memoranda; develop and maintain spreadsheets; utilize graphs to display data; correspond via e-mail, maintain calendar and schedule meetings; develop professional presentation materials; payroll preparation and troubleshooting. (THIS EXPERIENCE MUST BE SUPPORTED BY YOUR RESUME TO BE CREDITABLE.)

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at

Education

There is no educational substitution at this grade level.

Additional information

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments.

Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

This job opportunity announcement may be used to fill additional vacancies.

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation and be found well-qualified (have a final rating of 80 or more before any Veterans preference points) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

Management and Program Assistant

Veterans Health Administration

Portland, OR

About the Company

Veterans Health Administration

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