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Management Analyst Action Officer Support

ECS Federal LLC

Washington, DC

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JOB DETAILS
SKILLS
Administrative Skills, Administrator Documentation, Analysis Skills, Budget Management, Contingency Plans, Detail Oriented, Documentation, Employee Retention, Establish Priorities, Federal Government, Leadership, Logistics, Mail Processing, Metrics, Multitasking, National Institutes of Health (NIH), Onboarding, Operational Audit, Operational Support, Operations Planning, Organizational Skills, Performance Analysis, Plan Meetings, Presentation/Verbal Skills, Procedure Development, Process Improvement, Process Management, Project/Program Coordination, Quality Assurance, Record Keeping, Records Management, Reporting Dashboards, Reporting Skills, Risk Analysis, Risk Management, Source Code/Configuration Management (SCM), Standard Operating Procedures (SOP), Status Reports, Systems Administration/Management, Time Management, Workflow Analysis
LOCATION
Washington, DC
POSTED
30+ days ago

ECS Everforth is seeking a highly organized and analytical Management Analyst (Action Officer) to provide operational, administrative, and project coordination support to federal leadership within the Extramural Division supporting the National Institute of Health.

This role will support division leadership through assignment tracking, workflow coordination, stakeholder engagement, briefing preparation, operational analysis, meeting coordination, and administrative process improvement initiatives. The ideal candidate is proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced federal environment.

All support provided is advisory and administrative in nature and does not include inherently governmental functions. Federal staff retain all final decision-making authority.

Key Responsibilities

Assignment & Workflow Coordination

  • Maintain and manage tracking systems for branch assignments, delegated actions, milestones, and deliverables.
  • Develop status reports and provide updates to federal leadership.
  • Coordinate follow-up activities to ensure timely completion of tasks and action items.

Program & Operational Support

  • Assist leadership in assessing incoming assignments and preparing analytical summaries to support prioritization.
  • Support operational planning and workload sequencing activities.
  • Identify workflow bottlenecks and recommend process improvements.

Risk & Process Management

  • Assist with risk assessments and contingency planning activities.
  • Review and recommend improvements to standard operating procedures (SOPs).
  • Support quality assurance and operational efficiency initiatives.

Stakeholder & Executive Coordination

  • Serve as a coordination liaison for internal and external stakeholders.
  • Draft meeting summaries, action trackers, and executive communications.
  • Support leadership engagement activities and branch communications.

Meeting & Event Support

  • Coordinate meetings, workshops, and leadership engagements.
  • Prepare agendas, logistics, attendee coordination, and follow-up documentation.

Data Analysis & Reporting

  • Collect and analyze operational and performance data.
  • Prepare dashboards, analytical reports, and executive summaries.
  • Assist leadership with reporting metrics and operational visibility.

Policy & Compliance Support

  • Compile policy reference materials and supporting documentation.
  • Support policy review and communication efforts.

Workforce & Administrative Support

  • Assist with onboarding and training coordination.
  • Maintain records, correspondence, document repositories, and version control.
  • Support records management and administrative documentation activities.

Financial Support

  • Assist with financial tracking summaries and budget support activities.

Executive Briefings & Correspondence

  • Draft presentations, briefing materials, memoranda, and correspondence for federal leadership review.
  • Coordinate review and approval workflows for executive materials.

Special Projects

  • Support short-term operational initiatives and special assignments as directed by branch leadership.

About the Company

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ECS Federal LLC

ECS was founded in 2001 by experienced IT professionals with a commitment to quality processes, people and performance. Led by our Chairman, Roy Kapani, and an experienced executive leadership team, ECS provides our customers with solutions and services that support their critical needs and further mission objectives. This commitment has paved the way for expansive growth, year over year.

ECS gained market share in 2011 in the Department of Defense and Federal spaces through both organic and acquisition growth. In May, ECS completed its first strategic acquisition with the purchase of OAK Management, Inc., a leading provider of marine environmental services, ship systems engineering, maritime consulting and platform acquisition management. The OAK acquisition kicked off ECS’ intention to add tactical acquisitions as a part of its long term strategy to supplement and expand upon organic growth and to build enterprise value. ECS closed out 2011 with the acquisition of Paradigm Technologies, Inc. The Paradigm transaction added approximately 200 employees to ECS’ existing 900+ employees. Paradigm also added new Defense clients for ECS, including the Missile Defense Agency, the Navy’s Program Executive Officer for Integrated Warfare Systems, the United States Marine Corps, and the U.S. Marshals Service.

In 2012, ECS completed the acquisition of iLuMinA Solutions, Inc. iLuMinA brings large-scale Enterprise Resource Planning (ERP) software implementation and infrastructure design and development to ECS’ expanding capabilities.

ECS will continue to invest in corporate infrastructure and quality processes as we grow and enhance our ability to offer professional excellence to both our customers and our employees.

COMPANY SIZE
50 to 99 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
2000
WEBSITE
http://www.ecs-federal.com/