Maintenance Safety Documentation Specialist

Position Summary
We are seeking a detail-oriented Temporary Maintenance Safety Documentation Specialist to support a critical plant safety and compliance initiative. This individual will work closely with Maintenance, EHS, and Operations teams to review, revise, and standardize Preventive Maintenance (PM) documentation and Lockout/Tagout (LOTO) procedures across the facility.
The primary focus of this role will be updating maintenance PMs to clearly identify required safety controls, including LOTO requirements, non-routine task documentation needs, and other safety-related work instructions. This position will also assist in reviewing and updating all plant LOTO procedures to ensure accuracy, consistency, and compliance with company and regulatory standards.
The successful candidate should be comfortable spending at least 50% of their time on the manufacturing floor conducting equipment audits, verifying energy isolation points, and working directly with maintenance technicians and operators.

Key Responsibilities
" Review and update existing Preventive Maintenance (PM) procedures within the CMMS system.
" Identify and document:
" Whether Lockout/Tagout (LOTO) is required for the PM.
" Partial energy isolation requirements.
" Non-routine task form requirements.
" Applicable safety precautions and hazard controls.
" Partner with Maintenance Technicians, Supervisors, Engineers, and EHS personnel to verify equipment-specific requirements.
" Conduct field verification of machinery and equipment to ensure procedures accurately reflect current operating conditions.
" Review and revise existing LOTO procedures for completeness and compliance.
" Create new LOTO procedures where gaps are identified.
" Ensure maintenance documentation follows company standards and OSHA requirements.
" Organize and maintain electronic records and document revisions.
" Track project progress and provide routine status updates to leadership.
" Support continuous improvement initiatives related to maintenance safety and compliance.

Required Qualifications
" Associate degree, technical school certification, or higher in Mechanical/Electrical Engineering Technology, Industrial Maintenance.
" Minimum 2 years of experience working in a manufacturing, heavy industrial, or production environment.
" Working knowledge of Lockout/Tagout principles and industrial safety practices.
" Strong attention to detail and ability to interpret technical documentation.
" Proficient with Microsoft Office (Excel, Word, Outlook, Teams).
" Ability to navigate and update computerized maintenance management systems (CMMS).
" Strong organizational and project management skills.
" Effective communication and collaboration skills.

Preferred Qualifications
" Experience working in a manufacturing or industrial environment.
" Familiarity with OSHA s Energy Control Standard and machine safety standards.
" Experience developing or revising LOTO procedures.
" Experience with CMMS platforms such as SAP, Maximo, MP2, Maintenance Connection, or similar systems.
" Experience conducting equipment walkdowns and documenting processes.
" Continuous improvement experience (Lean Manufacturing, Kaizen, TPM, etc.) is a plus.
" Experience with BradyLink360 software a plus

Technical Skills
The ideal candidate will possess:
" CMMS data management and maintenance planning knowledge.
" Technical writing and procedure development experience.
" Ability to read and interpret:
o Equipment manuals
o Electrical schematics
o Pneumatic and hydraulic diagrams
o Process flow documentation
" Microsoft Excel proficiency, including data tracking and reporting.
" Document control and revision management experience.
" Knowledge of hazardous energy control programs (LOTO).
" Understanding of risk assessments and non-routine work processes.
Project Deliverables
" Review and update approximately 172 existing LOTO procedures.
" Create new LOTO procedures for identified equipment gaps.
" Review and update 551 preventive maintenance procedures.
" Verify energy isolation points and machine-specific hazards through field audits.
" Ensure all procedures are uploaded and maintained in BradyLink360 and CMMS systems.