We are seeking an experienced Maintenance Parts Specialist to serve as the technical bridge between the Maintenance and Purchasing/Procurement departments. This position is responsible for sourcing maintenance parts, creating purchase requisitions, tracking orders, verifying deliveries, and maintaining accurate inventory records.
Key Responsibilities
- Research and locate suppliers for maintenance spare parts, tools, consumables, and mechanical or electrical components.
- Identify the correct parts and gather vendor quotes and technical specifications.
- Create and submit Purchase Requisitions (PRs) to the Procurement Department for final Purchase Order (PO) processing.
- Track requested parts, shipment statuses, lead times, and expected delivery dates.
- Follow up regularly with buyers and external vendors to prevent delays.
- Verify that received parts match the requested quantities and specifications.
- Organize and store parts in the maintenance warehouse.
- Maintain accurate inventory records and ensure parts can be easily located.
- Serve as the primary point of communication between maintenance engineers, buyers, vendors, and other departments.
- Identify and report inventory shortages or order discrepancies.
- Follow all company safety procedures and report unsafe conditions.
Requirements
- At least two years of experience in maintenance planning, MRO expediting, inventory control, technical sourcing, or a related position within a manufacturing environment.
- Understanding of industrial spare parts, tools, and consumables.
- Experience creating purchase requisitions and tracking purchase orders.
- Knowledge of shipping, receiving, storage, and warehouse inventory procedures.
- Experience using SAP is required.
- Familiarity with ERP or inventory systems, such as SAP or Oracle.
- Proficiency with Microsoft Office, especially Excel.
- Strong organizational, communication, and follow-up skills.
- Ability to work effectively with maintenance, production, procurement, and warehouse teams.
- English is required; Spanish is preferred.
Safety Expectations
The ideal candidate must demonstrate a strong commitment to workplace safety by following established procedures, identifying potential hazards, and reporting unsafe conditions or behaviors. All employees are expected to look out for the health and safety of their coworkers and help maintain a safe working environment.
Ideal Candidate
We are looking for someone who is dependable, accountable, detail-oriented, and committed to excellence. The successful candidate will be comfortable taking ownership of requests, solving problems, learning from experience, and collaborating across departments.