Maintenance Parts Specialist

Key Responsibilities/ Essential Job Functions

• Maintains high functionality inside of the Ross Maintenance System (CMMS), including work order verification, reporting and assignment scheduling.
• Sets up and maintains paper and/or electronic filing systems for records, correspondence, and other material (e.g., HM-183 paperwork, driver qualification records, etc.).
• Maintains functionality inside of the Ross accounting system, i.e. creates purchase order requests receiving items including fuel and invoicing.
• Be responsible for parts:
• Ordering, Picking up, Labeling, Receiving, Stocking, Inventory management etc.
• Prepares reports, memos, letters, and other documents, using word processing, spreadsheet, or other database software, specifically Microsoft Office products concerning:
• Fuel Inventory, Parts Inventory, Work Orders, RTS Vacation Calendars, Vehicle Information etc.
• Makes copies of correspondence and other printed material as needed.
• Maintains information in Safety Management database, including driver information related to CDL, work-related accidents, training, substance testing and worker injury reports.
• Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals.
• Greets visitors, handles their inquiries, and directs them to appropriate persons according to their needs.
• Operates office equipment such as fax machines, copiers, and phone systems, and uses computers for spreadsheet, word processing, database management, and other applications.
• Opens, reads, routes, and distributes incoming mail and other material.
• Receives routes and maintains records of all package deliveries for RIS, RTS and RES.
• Compiles and submits quarterly hazardous waste tonnage taxes on waste shipments transported for states of PA and MA and NJ.
• Responsible for management of the RTS uniform program.
• Schedules and maintains records of medical surveillance physicals for all personnel at RTS.
• Maintains OTR driver permit books, equipment licensing.
• Delivers and picks up equipment as required.
• Completes a daily inspection of on-site transfer line
• Manage waste satellite accumulation area: labels, manifests and relocate full drums of waste liquids and solids as required (used oils/filters).
• Responsible for inbound and outbound rental inspections and billing.
• Performs other job-related duties as assigned.

Minimum Qualifications

• High School Diploma or GED equivalent is required. Specialized training in transportation services, maintenance, and permitting and/or DOT regulations is a plus.
• Two (2) or more years of related or similar Maintenance experience.

• Excellent communication skills (oral and written), organization, and interpersonal skills.
• Strong work ethic and commitment to quality.
• Part / Maintenance knowledge is required.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Must be able to timely generate quality reports and other documents to meet company and customer needs.
• Must be analytical, detail oriented, customer-focused.
• Must be able to follow established company procedures as well as those related to regulatory requirements.
• Physical demands are representative of those necessary for a general maintenance shop assistant position. This job involves desk work, keyboard and computer skills, phones, parts room and truck access, the ability to drive a company trucks and ability to lift up to 50 pounds.
• Class B CDL will be required within 60 days.
• Knowledge of GHS labels and placards beneficial.
• Must have a flexible schedule. M-F primary but some Saturdays will be required.