Maintenance & Equipment Asset System Coordinator

Position Overview

The Maintenance & Equipment Asset System Coordinator will develop, document, and establish the maintenance and preventative maintenance for all facility equipment and fabrication machinery. This position is responsible for asset management, communicating the proper preventive maintenance procedures and directing work orders to technicians. The Maintenance & Equipment Asset System Coordinator will become the in-house subject matter expert and administrator for the Thrive Computerized Maintenance Management System used by Quaker. The position is also the buyer for materials and replacement parts needed by Quaker's Tool and Die Shop to build equipment.

Duties and Responsibilities

Thrive Computerized Maintenance Management System Software Administration:

• Maintain the equipment setup in the Computerized Maintenance Management System Thrive software and answers questions about the CMMS software
• Using the CMMS, schedule machine repair & preventative maintenance for building and grounds, shop floor and shop floor equipment including but not limited to: pneumatic equipment - compressors, plumbing, electrical systems, and fabrication machinery
• Use the CMMS to schedule work orders for the Die Shop sub departments, enter new project requests and maintain status updates
• Train Maintenance Technicians, Welders and other users on the Thrive CMMS, assign them log in codes
• Maintain vendor / manufacturer information and costs in the CMMS for the Die Shop
• Maintain inventory levels and critical spare parts, also maintain the spare parts catalogs in the CMMS
• Generate Key Performance Indicators in the CMMS for Preventive Maintenance Compliance, Inventory Accuracy, and Vendor On-Time Deliveries for the Die Shop

Die Shop Project Management:

• Project Management for in-house machine builds
• Review and analyze data to assist in the Tooling Department's Project Coordination
• Create work orders for new Die Shop projects and include BOM - Bill of Materials
• Procure spare parts, tools and consumables used to build and keep equipment running such as steel plates, fabricated steel, pumps, and replacement components
• Negotiate pricing and delivery schedules for materials and replacement parts needed by Quaker's Tool and Die Shop to build equipment
• Issue and track purchase orders and coordinate receipt and staging for the Die Shop
• Perform cycle counts, annual inventories, and identify excess and obsolete stock for equipment builds
• Prepare and manage the Die Shop's request list for the weekly status meeting

Asset Management:

• Update assets as they are purchased or removed including tagging and documentation
• Maintain equipment in CMMS; assign asset numbers, tag and document assets, identify serial numbers, manufacturing year, equipment location, and track equipment transfers

Maintenance:

• Coordinate machine repairs and building and ground maintenance
• Coordinate and facilitate preventative maintenance tasks that need completed
• Communicate preventative maintenance needs to Maintenance Managers to create the strategic plan for equipment care
• Communicate proper preventive maintenance procedures and direct work orders to technicians
• Create reports for upcoming and completed maintenance

General

• Prompt and regular attendance at an assigned work location
• Interact and communicate with employees and customers in an appropriate manner
• Availability on site to confer with staff members with whom the employee must interact on a regular basis
• Communicate via email
• Plan, prioritize and monitor equipment care activities
• Complete assigned tasks/projects in a timely manner

Supervisory Responsibility

No direct management or supervisory responsibilities.

Safety

Observe safety and security policies and procedures, including proper use of Personal Protective Equipment including but not limited to eye and toe protection. Steal or composite toed footwear required. Employees must report potentially unsafe conditions and use equipment and materials properly. Employees must follow job-specific safety requirements such as Machine Guarding, Electrical Safety, Basic Tool Safety, Step Ladder & Step Stool Safety, Hand Safety and Safe Lift. Finally, this position may also need Hearing Protection during prolonged visits to the production floor.

Travel

Minimal travel may be required to commute between the Quaker campuses.

Qualifications

An individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Proficient with Microsoft Office software: Excel, Word, Outlook
• Strong mechanical / technical skillset with an understanding of how machines function
• Familiarity with Computerized Maintenance Management System (CMMS) software preferred

Preferred Education and Experience

An individual is expected to have the minimum level of education and/or related expertise listed here:

• Associate's Degree in relevant mechanical/technical field or enrollment in a mechanical/technical program
• Minimum three years of Machining / Fabricating work experience in an operations environment
• Experience with any CMMS and asset management systems such as Fiix, eMaint, IBM's Maximo, SAP Plant Maintenance model for managing the full lifecycle of physical assets covering inspections, preventive maintenance, breakdown repairs, work orders, and cost tracking

Competencies and Skills

• Advanced Mechanical Capacity
• Mathematical Skills
• Time Management
• Independent Judgment and Collaboration
• Communication Proficiency & Listening
• Safety Focused

Position Type and Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday during normal business hours. Occasional evening and weekend work may be required as job duties demand.

Physical Demands

The demands and environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This is primarily an office job and largely a sedentary role with frequent sitting. The position requires the ability to climb stairs, lift files, open filing cabinets, bend or stand as necessary. The position also requires some time on the production floor where the employee is occasionally required to use hands to finger to handle or feel; and reach with hands and arms. The employee must be able to climb or balance; and stoop, kneel, crouch or crawl. The employee may also occasionally be required to lift and/or move up to 40 pounds.

It is an essential job function and safety rule, applicable to every employee working in a safety sensitive classified position, to be able to work in a constant state of alertness and in a safe manner.

Work Environment

While performing some of the duties of this job, the employee is exposed to climactic variations, fumes or airborne particles, various levels of vibration, and moving mechanical parts. Various different types of Personal Protective Equipment might be required based on the employee's work location. The noise level in the work environment may require hearing protection.

Other Duties and Responsibilities

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that may be required of the employee for this job. Duties, responsibilities and activities may change at the discretion of management at any time.

Equal Employment Opportunity Statement

Quaker is an equal opportunity employer. In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Quaker will be based on merit, qualifications, abilities, and Quaker's needs and resources. Quaker does not discriminate in any employment opportunities or practices on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity or expression), national origin, ancestry, age, disability, genetic information, military status, or any other category protected by law.