Mailroom and Facilities Assistant

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The Thacher SchoolMailroom and Facilities Assistant

Position: Mailroom and Facilities AssistantReports to: Assistant Director of Facilities OperationsStatus: Seasonal October - June, Part-Time, Non ExemptSalary range: $18.00 - $25.00 per hourAbout The Thacher School The Thacher School is one of the most selective and highly regarded boarding schools in the nation. Founded in 1889 by Sherman Day Thacher, the School serves academically talented students from over 20 states and close to 10 countries in a rigorous college preparatory experience. More than 54% of students identify as people of color. The faculty and students live and work closely together on a 427-acre campus nestled in the foothills of the Los Padres National Forest in Ojai, California (85-miles north of Los Angeles). Honor, fairness, kindness, and truth are the cornerstones of school life. Together, the school community commits to the belief that demands in the academic classroom, when combined with those of mountains and horses, of sports and the arts, produce independent minds, strong bodies, and powerful character. The School enrolls 260 students, has an operating budget of $30 million.

Position Overview:

Designed for a hard working and self-starter, this position requires a high degree of reliability and the ability to deliver on clearly defined scopes of work. The ideal candidate possesses a proven track record of supporting mission driven organizations. This individual anticipates needs before they arise, exercises flawless judgment, navigates organizational dynamics with ease.

This is a four hour per day, five days a week, seasonal position supporting the Mailroom and Facilities. Typical hours are Monday through Friday between 11:00 - 5:00pm. Final hours and days to be determined by the supervisor. 

Key Responsibilities:

Mailroom

• Incoming Mail & Package Processing: Assist the Mailroom Coordinator in receiving and sorting U.S. mail, interoffice mail, and deliveries from carriers (UPS, FedEx, Amazon, etc.).
• Track Packages: Photograph and submit via app all student packages prior to delivery, assisting with tracking workflows.
• Campus Distribution: Assist in delivering mail and packages to approved campus drop-off locations under the direction of the Mailroom Coordinator and the Assistant Director of Facility Operations.
• Outgoing Mail & Shipping: Assist with preparing outgoing letters and parcels, operating postage meters, and scheduling carrier pick-ups.
• Customer Service: Greet visitors with courtesy, assist with general mail inquiries, and refer complex issues to the Mailroom Coordinator and the Assistant Director of Facility Operations.

Other

• Coordinate with other facility employees on supporting other duties and assisting in other activities in the office as needed
• Manage the restocking of supplies and other needs on campus
• Transport vehicles to appointments for service
• Local pick-up of supplies to support the school
• ​​​​​​​Assist with school events
• Other duties as assigned

Professional Qualities of Thacher Faculty and Staff 

• Contributes to the delivery of the mission, vision, and values of the school community.
• Builds, fosters, and participates in an inclusive school community.
• Models lifelong learning, flexibility and a growth mindset.
• Maintains a commitment to professional development.
• Maintains high standards of professionalism with students and colleagues.
• Enthusiasm for working with teenagers
• Values collaboration with colleagues and participating actively in a community of students and adults.
• Exhibits flexibility and adaptability to change as needed.

Qualifications & Experience

• Masterful Communication: Exceptional written and verbal communications skills with the ability to clearly communicate needs of the office.
• Technical Proficiency: Advanced command of Google Workspace and the ability to  utilize campus related technology to complete tasks. 
• Resilience & Agency: A self-starting professional who remains deeply calm, flexible, and solution-oriented under pressure in a fast-paced environment.

Other Requirements

• ​​​​​​​A criminal background check must be successfully completed before employment can begin.

Salary and Benefits

Salary Range is $18.00 - $25.00. Final salary is based on experience relevant to the role and internal equity. 

The physical requirements described above are representative of those that must be met by an employee to successfully perform the essential functions of this position. As prescribed by law, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Thacher School is dedicated to providing equal opportunities to all individuals regardless of race, color, religion, ethnic or national origin, gender, age, disability, sexual orientation, gender identity, gender expression, veteran’s status, or any other factor that is a prohibited consideration under applicable law.

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