Mail Room Coordinator

The role ensures that all incoming and outgoing correspondence is processed accurately and efficiently, supporting the smooth operation of our communication systems. As part of our commitment to a fair, consistent, and efficient recruitment process, we may use artificial intelligence (AI) tools to assist in the initial screening of applications submitted through our applicant tracking system.

Are you ready to ensure seamless mail operations and contribute to the efficient functioning of our organization?

About the Role

This position is responsible for the distribution and dispatch of mail and packages within the organization. The role ensures that all incoming and outgoing correspondence is processed accurately and efficiently, supporting the smooth operation of our communication systems.

Key Responsibilities

• Receive, process, and distribute all mail and packages to designated areas.
• Stamp date and time of receipt on incoming mail.
• Sort, distribute, and collect mail according to destination and type.
• Re-address undeliverable mail with incomplete or incorrect addresses.
• Examine outgoing mail for proper appearance and seal envelopes using machines.
• Fold letters or circulars and insert them into envelopes.
• Weigh mail to ensure correct postage.
• Maintain records of registered mail.
• Order and manage mailroom supplies.
• Perform other duties as required within the scope of mailroom activities.

Minimum Requirements

• High School diploma or equivalent (GED).
• Regular and reliable attendance.

Physical Requirements

• Ability to lift and/or move up to 30 lbs occasionally (30-60%).
• Vision abilities include close vision, color vision, and ability to adjust focus.

Work Environment

• Quiet to moderate noise level.
• May be in close proximity to warehouse equipment and machinery.
• Required to stand, sit, walk, use hands and fingers, handle or feel objects, reach with hands and arms.
• Ability to stoop, kneel, crouch, or crawl.
• Ability to talk and hear.
• May be impacted by weather conditions if working in the warehouse or outside environment – heat, humidity, and cold.

 

At Talent Wave Associates, we connect outstanding talent with exceptional opportunities. We're proud to be an Equal Opportunity Employer and are committed to fostering an inclusive, people-first recruiting experience. Ready to ride the wave of opportunity? Apply today!

As part of our commitment to a fair, consistent, and efficient recruitment process, we may use artificial intelligence (AI) tools to assist in the initial screening of applications submitted through our applicant tracking system. These tools help identify qualifications and experience that align with the role requirements. Please note that AI is used solely to support our recruiters. Final decisions are always made by the hiring manager and the hiring team. Importantly, no applicant data is shared externally through these AI tools. All information remains securely within our systems and is handled in accordance with our privacy and data protection policies.

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