Mail Coordinator - 17677

Position Title: Mail Logistics Coordinator I

Location: Vienna, VA

Clearance Requirements: None

Pay Rate: $23.50 (Contract)

Position Description:

Join a dynamic team as a Mail Logistics Coordinator I, responsible for ensuring the timely and accurate delivery of inbound and outbound mail and packages across the Merrifield campus. This critical role involves coordinating internal mail, managing express shipments, maintaining detailed records, and supporting overall mailroom operations. You will work closely with internal departments and external delivery services to streamline mail handling, enhance operational efficiency, and uphold organizational security standards. Tackle time-sensitive projects, troubleshoot delivery issues, and contribute to a well-organized, professional mail environment, all while providing exceptional customer service.

Key responsibilities include processing incoming and outgoing mail, utilizing tracking systems for chain of custody documentation, researching routing solutions, maintaining security protocols for controlled forms, and supporting campus signage and logistics. If you thrive in a fast-paced, detail-oriented environment with a focus on accuracy and teamwork, this role offers the opportunity to contribute to a vital organizational function.

Responsibilities:

• Receive, sort, and deliver all inbound USPS and express correspondence across campus
• Coordinate the pickup and transportation of outbound mail and packages to shipping areas
• Use internal tracking systems to document and manage mail chain of custody
• Respond promptly to mail inquiries and troubleshoot delivery issues
• Maintain security and accurate inventory of controlled forms and secured items
• Support campus signage placement and assist with training new team members
• Conduct research to re-route mail and verify address information as needed
• Collaborate with internal departments to ensure smooth mail operations
• Assist with special projects involving time-sensitive or critical shipments
• Perform regular checks and maintenance of campus mail rooms and issue areas

Top Requirements:

• Strong attention to detail and organizational skills
• Experience managing mailroom or office logistics operations
• Proficiency with courier software (FedEx, USPS, UPS) and Microsoft Office
• Excellent communication and customer service skills
• Ability to work independently and manage multiple priorities effectively

About Seneca Resources

At Seneca Resources, we are more than just a staffing and consulting firm, we are a trusted career partner. With offices across the U.S. and clients ranging from Fortune 500 companies to government organizations, we provide opportunities that help professionals grow their careers while making an impact.

When you work with Seneca, you're choosing a company that invests in your success, celebrates your achievements, and connects you to meaningful work with leading organizations nationwide. We take the time to understand your goals and match you with roles that align with your skills and career path. Our consultants and contractors enjoy competitive pay, comprehensive health, dental, and vision coverage, 401(k) retirement plans, and the support of a dedicated team who will advocate for you every step of the way.

Seneca Resources is proud to be an Equal Opportunity Employer, committed to fostering a diverse and inclusive workplace where all qualified individuals are encouraged to apply.