Mail Center Clerk

Posting Details

Position Information

Applicants must be legally authorized to work in the United States at the time of hire and must maintain authorization throughout employment. This position is not eligible for sponsorship.

This position is contingent upon the availability of sufficient funding.

Position Title Mail Center Clerk Position Summary

The Mail Center Clerk for the Spelman College Mail Center is an employee who works in a high volume, high traffic environment and has the primary responsibility for receiving and distributing mail (including parcels) to the Spelman College community.

Participate in clerical and delivery duties. Calculate postage and advise customers as to the most efficient and economical methods of mailing postal materials.

Essential Duties and Responsibilities

• Receive, sort and distribute incoming campus and United States Postal Service mail and correspondence to customer mailboxes according to mail service guidelines; Avg annual volume 740,000.
• Utilize the Smart Track tracking system to capture signatures of patrons when delivering trackable items;
• Deliver accountable mail and parcels over the counter and to departments capturing signatures on signature pad and entering this information in the smart track computer.
• Research and mark-up undeliverable and nixie mail according to Mail Markup Manual;
• Troubleshoot and resolve inquires where it pertains to letters mailed to Spelman College;
• Provide services to patrons at the window or by telephone concerning services, products, policy, and procedures;
• Process large last minute mailing with time sensitive deadlines; volume could exceed 2500 pieces
• Advise customers as to the most efficient and economical methods of mailing postal materials;
• Prepare outgoing mail for dispatch to the U.S. Postal Service according to U.S. Postal guidelines.
• Average annual volume is 710,000;
• Utilize internal Mail Center application when forwarding mail and parcels to former Spelman College students according to U.S. Postal guidelines. Average 700 forwarding enteries;
• Assist patrons with preparing letters and parcels for shipment utilizing the U.S. Postal web-based Click n Ship application;
• Operate PowerPost high-volume meter machine to calculate, apply postage and seal envelopes on all domestic mail, international mail and special mail services.

Required Qualifications

High School diploma, or equivalent and one - two years of related work experience preferred.

This position requires strong customer service skills as well as good verbal and written computer skills. Computer literacy is required. Knowledge of United Postal Service, United Parcel Service, FedEx and DHL/Airborne procedures and guidelines preferred. Experience with postal meters and other mail related machines are preferred

Good oral and written communication skills are required when interfacing with students, faculty, employees and equipment vendors. Also, the incumbent must be able to read, analyze, and interpret documents such as operating and maintenance instructions, and procedural manuals.

To perform this job successfully, an individual must have beginner skills using Microsoft Office Suite (Word, Excel, and PowerPoint).

Preferred Qualifications

• Basic computer skills
• Experience handling package tracking software, scanning devices and or inventory processes
• Experience in a higher education or institutional mail services environment
• Familiarity with shipping/logistics systems and tracking software
• Experience coordinating with vendors or external delivery services
• Experience handling high-volume or complex receiving operations

Certifications, Licenses, Restrictions

Valid Georgia Driver's License Required

Physical Demands

While performing the duties of this job, the employee is regularly required to: stand, walk, reach with hands and arms, and talk or hear. The employee is frequently required to: use hands for computers, postal equipment, to move items, and lift and/or move up to 50 pounds using appropriate equipment provided by the department. The employee is occasionally required to: sit and lift up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.

Shift % Travel Required Full Time/Part Time Full-time Work Location/Schedule: This position requires onsite work and is not eligible for remote work. FLSA Non-Exempt Number of Vacancies Anticipated Candidate Start Date Position End Date

Posting Detail Information

Posting Number SC0937P Posting Open Date 08/14/2026 Posting Closing Date Open Until Filled Yes Special Instructions to Applicants EEO Statement

Spelman College is an Equal Opportunity Employer. We are a smoke-free campus.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply

Required Documents

• Resume

Optional Documents

• Cover Letter of Interest