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Review Vacancy
Date Posted: 03/17/26 Applications Due: 06/17/26 Vacancy ID: 211767
Basics Schedule Location Job Specifics How to Apply
NY HELP: No
Agency: Empire State Development, NYS Title: Loans & Grants Contract Administrator/Auditor Occupational Category: Other Professional Careers Salary Grade: NS Bargaining Unit: None listed Salary Range: From $66,000 to $69,000 Annually Employment Type: Full-Time Appointment Type: Permanent Jurisdictional Class: Non-competitive Class Travel Percentage: 0%
Workweek: Mon-Fri Hours Per Week: 37.5 Workday: From 9 AM To 5:30 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No
County: New York Street Address: 655 Third Avenue City: New York State: NY Zip Code: 10017
Duties Description Applicants MUST submit a cover letter with resume to be considered.This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation.
BASIC FUNCTION: Financial Administration and audit of ESD Loans & Grants Program requirements.
WORK PERFORMED: • Manage the NYS Prequalification System for Grants Contracts Vendors required by State Finance Law 163(9)(f). • Contract Set up of Executed Loans and Grants agreements in PeopleSoft FMS System. • Manage and maintain active loans and grants via the PeopleSoft Financial Management System and the Universal Project Tracking System. • Perform desk audit and approve program invoices for compliance with program guidelines, Directors Materials and Grant Disbursement Agreement terms and conditions prior to disbursement. • Coordinate with internal and external departments to ensure submitted documentation is complete for the review and approval of invoices. • Manage submissions of contracts and amendments for prior approval by or filling with NYS OSC, as required by Public Authorities Law (PAL) 2879 (a). • Follow-ups with project managers on reviewed invoices that require additional documentation. • Assist Director, Loans & Grants Finance Administration with a variety of responsibilities including but not limited to responding to internal and external auditors inquiries, pulling files for FOIL, and running queries from PeopleSoft Financial Management System and prepare monthly invoice status report. • Other ad-hoc projects as assigned by supervisor.
Minimum Qualifications Education level required: Associate degree in accounting, Finance, Economics with 3+ years relevant experience. Bachelors Degree, preferred. Experience required: 3-5 years in Accounting, Contract and Auditing experience preferable. Knowledge Required: PeopleSoft Financial System, Microsoft Office (Excel, Word, Outlook, etc.)
Additional Comments Salary range as specified. Comprehensive Benefits Package. Some positions may require additional credentials or a background check to verify your identity.
Name: Jane Martinez - HR Trainer/Talent Acquisition Specialist Telephone: N/A Fax: N/A Email Address: resumes@esd.ny.gov
Address Street: 655 Third Avenue City: New York State: NY Zip Code: 10017
Notes on Applying External Candidates: Please attach cover letter and resume. To apply copy & paste URL in browser: https://bit.ly/3APr8cp Internal Candidates: Please apply through ADP using the Myself/Talent menu and submit your cover letter and resume for consideration
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