Litigation Secretary (Senior Level)

Location: San Diego, CA (Hybrid - 3 Remote / 2 In-Office)
Schedule: Monday-Friday, 8:00 AM - 5:00 PM
Salary Range: $85,000 - $115,000
Employment Type: Full-Time (Open to Temp-to-Hire)

About the Role

A premier international labor and employment law firm is seeking an experienced Litigation Secretary to support a dynamic team of attorneys. This critical role ensures the efficient operation of the litigation practice by delivering high-quality administrative and legal support while maintaining exceptional client service standards.

This position is ideal for a detail-oriented professional with strong state and federal civil litigation experience, excellent organizational skills, and the ability to thrive in a fast-paced, collaborative environment.

Key Responsibilities

• Prepare, format, and finalize legal documents, including briefs, pleadings, and correspondence
• Perform electronic filing (e-filing) in state and federal courts (ECF/PACER required)
• Proofread documents thoroughly to ensure accuracy and compliance prior to filing or distribution
• Maintain and update client files and document management systems
• Manage attorney calendars using Outlook and Milana (CompuLaw-based system), including deadlines and court dates
• Coordinate depositions, hearings, and meetings, including scheduling court reporters and videographers
• Communicate with court clerks to schedule hearings and manage court-related logistics
• Organize attorney travel arrangements and logistics
• Enter, review, and revise attorney timesheets, ensuring proper use of litigation billing codes
• Prepare expense reports, reimbursements, and mileage submissions via Concur
• Review vendor invoices, prepare check requests, and ensure timely submission for payment
• Provide professional and responsive phone support to attorneys and clients

Required Qualifications

• Minimum of 5 years of experience as a litigation secretary supporting civil litigation
• Strong experience in state and federal civil litigation processes
• Proficiency with:
  • E-filing systems (ECF, PACER)
  • Docketing and calendaring
  • Legal document preparation (including Tables of Contents and Authorities)
• Demonstrated knowledge of California court rules and procedures
• Familiarity with:
  • LexisNexis
  • Aderant Milana (or similar docketing systems such as CompuLaw/Best Authority)
  • iManage or NetDocuments (DMS platforms)
  • Concur (expenses)
• Advanced proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• Strong understanding of litigation lifecycle, including discovery processes

Top Priorities for Success

1. State & Federal Civil Litigation Expertise

   • Ability to prepare document shells, finalize filings, and navigate court rules (especially California rules)

2. Docketing & Calendaring Proficiency

   • Accurate tracking of deadlines and court requirements

3. Adaptability & Teachability

   • Willingness to learn new systems and processes
   • Flexibility in a fast-paced legal environment

Preferred Background

• Experience in labor and employment litigation
• Experience supporting attorneys in full-cycle litigation
• Senior-level legal support experience (open to strong mid-level candidates)

Work Environment

• Hybrid schedule: 3 remote days / 2 in-office days (UTC area, San Diego)
• Flexible remote days (must remain consistent weekly)
• First month fully onsite for onboarding and training

Benefits

• All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.