Job Title: Litigation Legal Administrative Assistant
Location: New York, NY 10017
Salary/Payrate: $85,000–$100,000 annually, plus benefits
Work Environment: Hybrid – Four days onsite, one day WFH
Term: If Contract to Hire (3–6 months preferred); direct Fulltime hire also considered
Bachelor’s degree required: No
Referral Fee: AMS will pay $500 should the person you refer gets hired
Job Description:
AMS Staffing is seeking an experienced Litigation Legal Administrative Assistant to join a well-established law firm in New York City. This opportunity is ideal for a seasoned legal administrative professional who thrives in a fast-paced environment and enjoys providing high-level support to attorneys handling complex litigation matters.
The successful candidate will be resourceful, highly organized, and capable of exercising independent judgment while delivering exceptional client service. This position offers a hybrid work schedule, competitive compensation, and a comprehensive benefits package.
Key Responsibilities
- Provide confidential legal administrative and secretarial support to 5–7 attorneys and other timekeepers.
- Prepare, format, edit, proofread, and finalize legal documents, correspondence, pleadings, and other litigation materials.
- Assist with state and federal court filings, legal research, and related litigation support activities.
- Prepare and assist with discovery responses and associated litigation documentation.
- Manage attorney calendars, coordinate meetings, depositions, travel arrangements, and other scheduling requirements.
- Maintain electronic and physical client files, including document organization, indexing, retrieval, and updates within the document management system.
- Prepare attorney time entries, assist with pre-bill edits, process expense reimbursements, and coordinate billing activities with Accounting.
- Assist with conflict checks, new client and matter openings, and related administrative processes.
- Coordinate internal and external communications while maintaining professionalism, discretion, and confidentiality.
- Assist with document comparisons, cross-referencing, dictation transcription, and preparation of materials as needed.
- Collaborate with attorneys, paralegals, and administrative teams to ensure efficient workflow and timely completion of assignments.
Qualifications
- Minimum of three years of administrative assistant experience required, with strong, recent litigation law firm experience highly preferred.
- Solid understanding of litigation procedures, legal terminology, and law firm administrative practices.
- Advanced legal document preparation and formatting skills, including TOA/TOC preparation.
- Experience preparing discovery responses.
- Strong New York state e-filing experience and federal e-filing proficiency with PACER/CM-ECF.
- Proficiency with iManage and Microsoft Office, including Word, Outlook, and Excel.
- Real Estate Litigation experience preferred.
- New Jersey e-filing, trial binder preparation, Adobe Acrobat, and document comparison experience are pluses.
- Excellent organizational, time management, and prioritization skills with the ability to manage multiple deadlines.
- Strong written and verbal communication skills, sound judgment, and a commitment to confidentiality and professionalism.
Benefits
- Medical, Dental & Vision Insurance
- Paid Time Off
- 401(k) Retirement Plan
- Life Insurance
- Disability Insurance
- Hybrid Work Schedule