Licensing Specialist (Part-Time, On-Site)
Location: Phoenix, AZ
Schedule: Part-Time (20 Hours per Week)
Work Arrangement: Primarily On-Site (Downtown Phoenix Office)
Start Date: Immediate Availability Preferred
Job Summary
We are seeking a detail-oriented Licensing Specialist to support licensing operations and assist with a high volume of administrative work. The ideal candidate will possess strong computer skills, excellent organizational abilities, and the capacity to work in a fast-paced environment while managing multiple priorities.
Key Responsibilities
- Process online and paper licensing applications within the licensing system.
- Review applications to ensure compliance with applicable statutes and regulations.
- Conduct fingerprint verification and background checks.
- Maintain communication with applicants and provide status updates regarding their applications.
- Respond to public inquiries in a professional and timely manner.
- Log fees, payments, and receipts accurately.
- Prepare board meeting materials, agendas, and meeting minutes.
- Attend and provide administrative support during board meetings.
- Order and maintain office supplies.
- Assist with additional administrative duties as assigned.
Required Skills & Abilities
- Strong computer and data entry skills.
- Ability to learn new systems and processes quickly.
- Excellent organizational and multitasking abilities.
- Ability to follow direction and work independently.
- Strong attention to detail and accuracy.
- Ability to adapt to changing priorities in a fast-paced environment.
- Demonstrated ownership, accountability, and reliability.
- Strong verbal and written communication skills.
- Customer service-oriented mindset.
Preferred Qualifications
- Previous experience working with State Government agencies.
- Experience with licensing processes and systems.
- Knowledge of system migration projects.
- Experience supporting audits and compliance activities.
- Customer service experience.
- Administrative support experience in a professional office environment.