License and Permit Specialist

Essential FunctionsDepartment OperationsReports To Operations LeadershipPosition Type Full-TimePosition SummaryThe Permits & Licensing Analyst supports Circle K Operations by coordinating tracking and maintaining permits licenses inspections and regulatory approvals required for new store openings remodels and ongoing store operations.This position serves as a key operational resource partnering with Store Operations Facilities Construction Real Estate Legal Environmental and external regulatory agencies to ensure required permits and licenses are obtained and maintained.The Analyst is responsible for providing visibility into licensing and permitting status proactively following up on outstanding requirements and escalating potential compliance issues or delays that could impact a store opening remodel or continued operation.Key ResponsibilitiesPermits & LicensingCoordinate and track permits and licenses required for new store openings remodels and ongoing operations.Research state county and local licensing and permitting requirements for assigned locations.Prepare submit and monitor applications renewals modifications and supporting documentation.Coordinate operational licenses and approvals that may includeBusiness licensesFood service and health permitsTobacco and age-restricted product licensesLottery licensesAlcohol licenses as applicableSignage permitsFire and life-safety approvalsCertificates of OccupancyOther state and local operational requirementsSupport permit and licensing changes resulting from remodels changes in operations or new products and services.Maintain accurate documentation of licenses permits inspections approvals and expiration dates.New Store & Remodel ReadinessPartner with Operations and project teams to ensure required licenses and regulatory approvals are completed prior to store opening or reopening.Maintain a permitting and licensing checklist for each assigned project.Track critical milestones and communicate outstanding items that could impact opening dates.Participate in new store and remodel readiness meetings as needed.Coordinate with Facilities Construction and Real Estate when project-related permits affect operational readiness.Escalate permitting or licensing risks to Operations leadership in a timely manner.Compliance & RenewalsMonitor license and permit expiration dates and coordinate timely renewals.Identify potential compliance gaps and work with the appropriate business partners toward resolution.Maintain organized records to support internal reviews audits and regulatory inquiries.Assist Operations with responding to notices or requests from regulatory agencies.Support stores in understanding documentation and posting requirements associated with applicable permits and licenses.Tracking & ReportingMaintain a centralized Permits & Licensing Tracker for assigned locations.Provide regular reporting onApplications submittedApprovals receivedOutstanding requirementsUpcoming renewalsExpiring licensesInspection statusCompliance concernsRisks to store-opening or remodel timelinesFollow up with internal and external partners until outstanding items are resolved.Maintain accurate electronic records and supporting documentation.Cross-Functional PartnershipThe Analyst will work closely withOperations | Facilities | Construction | Real Estate | Legal | Environmental | Finance | Store Leadership | Government Agencies | VendorsThe position serves as a central point of coordination to help ensure Operations has visibility into permitting and licensing requirements affecting stores.QualificationsAssociate or bachelors degree in Business Administration Operations Project Management or related field preferred equivalent experience may be considered.1-3 years of experience in operations support licensing permitting compliance project coordination facilities or multi-unit retail preferred.Convenience retail fuel food service or other regulated multi-site business experience preferred.Strong organizational and project-tracking skills.Ability to manage multiple locations projects and deadlines simultaneously.Strong attention to detail and follow-through.Effective written and verbal communication skills.Comfortable communicating with government agencies and regulatory authorities.Strong Microsoft Excel Outlook Teams and reporting skills.Key CompetenciesOperational Focus - Understands how permitting and licensing requirements affect store operations.Accountability & Follow-Through - Takes ownership of assigned items through completion.Organization - Effectively manages multiple stores jurisdictions deadlines and requirements.Sense of Urgency - Recognizes issues that could delay an opening or affect store operations and escalates them promptly.Communication - Provides clear and timely status updates.Problem Solving - Researches requirements and works across departments to resolve issues.Attention to Detail - Maintains accurate records and identifies potential gaps before they become operational concerns.Measures of SuccessNew stores and remodels receive required operational approvals by established opening dates.Licenses and permits are renewed timely.Accurate and current permitlicensing records.Reduced last-minute licensing issues impacting store openings.Timely escalation of compliance risks.Clear reporting and visibility for Operations leadership.Effective coordination with stores and cross-functional partners.Physical Requirements The physical requirements described here are examples of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be considered that might assist those individuals with disabilities in order to perform the essential task and duties. While performing the duties of this job the employee is regularly required to sit talk andor hear. The employee frequently is required to use hisher hands in order to handle or grasp items of varying weight. The employee is occasionally required to stand walk and reach with both hands and arms. Work Environment The work environment described below is an example of those an employee will experience while performing the essential functions of this job. Reasonable accommodations will be considered that might assist those individuals with disabilities to perform the essential tasks and functions of their job. The noise level in the work environment is usually moderate at a normal range. The lighting will include natural light from the outside as well as fluorescent lighting throughout the work areas.Annual Salary 70000-75000 Circle K is an Equal Opportunity Employer.The Company complies with the Americans with Disabilities Act the ADA and all state and local disability laws. Applicants with disabilities may be entitled to a reasonable accommodation under the terms of the ADA and certain state or local laws as long as it does not impose an undue hardship on the Company. Please inform the Companys Human Resources Representative if you need assistance completing any forms or to otherwise participate in the application process.Click below to review information about our companys use of the federal E-Verify program to check work eligibilityIn EnglishIn Spanish