Job Summary: Seeking a skilled Legal Secretary to provide comprehensive secretarial and administrative support to the Legal Department, ensuring efficient case management, documentation, and trial preparation.
Key Responsibilities:
Maintain attorney calendars and tickler systems to track key dates and deadlines.
Schedule meetings with clients, experts, attorneys, co-counsel, and court appearances.
Manage and review incoming mail using OnBase, ensuring proper indexing and calendaring for attorney review.
Draft correspondence and memos to request or share legal information.
Communicate with clients to obtain required case details and documentation.
Maintain and organize electronic confidential legal files, ensuring accurate documentation of all case activities.
Prepare and file discovery, pre-trial, and trial documents with courts as required.
Coordinate and maintain schedules for discovery activities involving plaintiffs and defendants.
Provide legal secretarial support for various matters, both short-term and long-term assignments.
Answer and screen telephone calls professionally and efficiently.
Transcribe dictations and type correspondence, pleadings, court forms, reports, and legal summaries.
Assist and back up other secretaries as needed to ensure workload balance.
Stay updated on current court rules and procedural requirements.
Support department and company projects as assigned.
Education and Experience:
High school diploma or GED required.
Minimum of 7 years of defense trial and litigation experience in a legal or similar professional setting.
Minimum of 3 years' recent California Civil Litigation experience.
Proven trial preparation experience is mandatory.
Skills and Abilities:
Excellent organization, communication, and time management skills.
Strong knowledge of court procedures and litigation processes.
High attention to detail with the ability to work independently and take initiative.
Proficient in MS Word and knowledgeable in case management software.
Typing speed of 70+ words per minute required.