Highlights
This role will serve as the primary administrative and operational support professional to the Executive Partners and Co-Chairs of the Entertainment, Media & Sports Practice Group, managing executive operations, client relations, matter administration, and business development support for a national practice. Coordinate with accounting departments to monitor retainer balances, process applications of retainer funds, locate and confirm client payments, assist with collections efforts, and reconcile client accounts.
Numbers & Facts
| Location | New York, NY |
| Industry | Legal Services |
| Company Size | 1,500 to 1,999 employees |
| Year Founded | 1979 |
| Website | http://lewisbrisbois.com/ |
Description
Overview
The New York office of Lewis Brisbois, a full-service AmLaw 100 firm, is seeking a legal secretary with litigation experience. The primary responsibilities of this position include working for a minimum of (4) attorneys. This role will serve as the primary administrative and operational support professional to the Executive Partners and Co-Chairs of the Entertainment, Media & Sports Practice Group, managing executive operations, client relations, matter administration, and business development support for a national practice.
We offer competitive compensation and in addition, Lewis Brisbois offers a range of benefits including medical, dental, vision, life insurance, 401k with employer match, as well as sick and vacation time. We also offer excellent opportunities for growth and advancement while working with a collaborative team.
Responsibilities
Job Specifications/Requirements:
- High school diploma or equivalent
- At least five (5) to seven (7) years of legal experience
- Manage complex executive calendars, meeting coordination, and scheduling for practice group leadership
- Coordinate travel arrangements, including itineraries, accommodations, transportation, and expense reconciliation.
- Serve as a primary point of contact for client communications, maintaining professional relationships and ensuring prompt responses to client needs
- Oversee all aspects of new client and matter intake, including engagement letters, conflict check coordination, and client profile and matter setup in Aderant
- Track client projects, matter deadlines, and ongoing assignments to ensure timely completion of legal and business objectives
- Prepare, edit, proofread, and redline legal agreements, correspondence, and other transactional documents
- Manage DocuSign workflows, including document preparation, routing, execution tracking, and distribution of fully executed agreements
- Maintain electronic filing systems and document management databases, ensuring accurate organization and accessibility of client and matter records
- Handle attorney timekeeping and support billing functions, including invoice preparation, review, and distribution to clients
- Coordinate with accounting departments to monitor retainer balances, process applications of retainer funds, locate and confirm client payments, assist with collections efforts, and reconcile client accounts
- Process expense reimbursements, vendor invoices, and other administrative financial transactions
- Organize and support client engagement events, industry conferences, networking functions, and business development initiatives
- Collaborate with attorneys, paralegals, accounting personnel, and other administrative departments to facilitate efficient matter management and exceptional client service
- Maintain confidential client and firm information while providing comprehensive executive, administrative, and secretarial support
- Assist with special projects, practice group operations, and strategic initiatives supporting the continued growth and success of the Entertainment, Media & Sports Practice Group
- Knowledge of Microsoft Office Suite
- Strong written and verbal communication skills
- Strong organizational skills
- Ability to work under tight deadlines and prioritize responsibilities
- Ability to maintain and handle confidential information
- Ability to work effectively in a fast-paced environment
Lewis Brisbois is not accepting search firm submissions for this position.
Qualifications
#LI-HYBRID
#LI-IM1
Minimum Salary
USD $75,000.00/Yr.
Maximum Salary
USD $85,000.00/Yr.
About Company
Our national practice is sophisticated, multi-faceted and well-versed in current legal trends, while our individual state practices provide vast resources and knowledge of procedural and legal nuances. Lewis Brisbois offers legal practice in more than 35 specialties, and a multitude of sub-specialties associated with each practice area. Our attorneys have broad knowledge, expertise, and sensitivity to their clients’ unique needs. Through interaction among its practice groups, Lewis Brisbois provides a wide range of legal services to each client with a continuity of representation over multiple disciplines. We have built longstanding relationships with corporate and institutional clients based on our ability to provide comprehensive service on a national scale.
At Lewis Brisbois, diversity is an integral part of our firm culture and our daily life. We accomplish diversity not by committee or initiative, but through the true and committed practice of hiring the best people for the job and consistently rewarding excellence. The success of these policies is reflected in the fact that Lewis Brisbois has repeatedly received national recognition for its commitment to embracing diversity. Lewis Brisbois is committed to hiring and retaining a diverse group of talented lawyers and staff, and demonstrates that commitment through non-discriminatory hiring, retention and promotion policies. The diversity of the firm’s client base is matched by the diversity of our attorneys.
With offices from Los Angeles to New York, our attorneys reflect the communities in which they live. The firm’s culture has fostered a diverse group of professionals committed to promoting the best interests of our clients, our communities and the legal profession. We are committed to supporting diversity through new and ongoing relationships with minority and women-owned businesses.
Lewis Brisbois is known for its commitment to principled advocacy, an unflinching work ethic, and unyielding recognition of our duty to provide the highest level of service to our clients, who choose us because we take the time to understand their business interests and philosophies. We have developed sophisticated proprietary risk evaluation and litigation management processes that many of our clients have incorporated into their business practices, and we help them manage and defend claims and litigation. As a result, they are avoiding and reducing losses that impact their bottom line.
Our practice includes pre-suit counseling and problem solving based on a structured and accurate analysis of likely outcome. We know our clients’ objectives are often best served by a pre-suit resolution, and we are often judged by the advice and counsel we provide toward that end. However, when trial is the answer and in the client’s best interest, no law firm in this country understands and better executes a trial strategy than Lewis Brisbois. We are truly client driven and result oriented.