Legal Secretary III

Position Details

Position Information

Working Title of Vacant Position Legal Secretary III Job Type Full Time Posting Type Public Number of Vacancies 1 Department CITY ATTORNEY Division CITY ATTORNEY Requisition Number 2026483 Number of hours worked per week 40 Work Schedule

8:00 AM - 5:00 PM; Monday through Friday.

Work Site Location Chesapeake, VA Position Driving Requirement O - Occasional Pay Grade GE08 Pay Basis Semi-Monthly Advertised Salary

$48,170 - $63,825 /annually

Job Description

Do you have experience providing advanced administrative support in a legal environment? Are you detail-oriented, organized, and passionate about supporting legal proceedings while serving the citizens of the City of Chesapeake? If so, come join our team as a Legal Secretary III.

• Transcribes dictation in the preparation of correspondence and legal papers including motions, orders, warrants in debt, indictments, resolutions, ordinances, summons, briefs, and contracts.
• Prepares docket; issues and copies subpoenas; attends court for counsel advisement and court dates.
• Creates and maintains files and records for area of responsibility.
• Coordinates system updates/upgrades and associated changes to office procedures. Provides oversight of office systems and trains other staff and volunteers on the use and operation of such systems.
• Prepares indictments and responses to discovery, schedules appointments with participants, and prepares jury instructions.
• Serves as contact person for victims and witnesses.
• Provides administrative support for staff including scheduling court assignments and appointments, making travel arrangements, and maintaining calendars.
• Delivers documents to courts and maintains listing of documents received.
• Performs routine office tasks such as filing, faxing, photocopying and scanning files into the imaging system.
• Performs other related duties as assigned.

Required Qualifications

VOCATIONAL/EDUCATIONAL REQUIREMENT: Requires any combination of education and experience equivalent to an associate's degree in legal secretarial skills or a closely related field.

EXPERIENCE REQUIREMENT: In addition to satisfying the vocational/educational standard, this class requires a minimum of three years of full-time experience.

SPECIAL CERTIFICATIONS AND LICENCES: Requires a valid driver's license in compliance with City Driving Standards.

Preferred Qualifications

Posting Detail Information

Job Open Date 10/16/2026 Job Close Date 11/01/2026 Open Continuous No Special Instructions to Applicants

ADA Checklist

Overall Physical Strength Demands

Overall Physical Strength Demands L=Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.

Physical Demands

C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.

Standing Frequently- From 1/3 to 2/3 of the time. Sitting Continuously- 2/3 or more of the time. Walking Frequently- From 1/3 to 2/3 of the time. Lifting Occasionally- Up to 1/3 of the time. Lifting Amount Exerting up to 20 lbs Carrying Occasionally- Up to 1/3 of the time. Carrying Weight Exerting up to 20 lbs Pushing/Pulling Occasionally- Up to 1/3 of the time. Pushing/Pulling Weight Exerting up to 20 lbs Reaching Frequently- From 1/3 to 2/3 of the time. Handling Frequently- From 1/3 to 2/3 of the time. Fine Dexterity Frequently- From 1/3 to 2/3 of the time. Kneeling Occasionally- Up to 1/3 of the time. Crouching Occasionally- Up to 1/3 of the time. Crawling Occasionally- Up to 1/3 of the time. Bending Occasionally- Up to 1/3 of the time. Twisting Occasionally- Up to 1/3 of the time. Climbing Occasionally- Up to 1/3 of the time. Balancing Occasionally- Up to 1/3 of the time. Vision Continuously- 2/3 or more of the time. Hearing Continuously- 2/3 or more of the time. Talking Continuously- 2/3 or more of the time. Foot Controls Occasionally- Up to 1/3 of the time. Machines, Tools, Equipment and Work Aids Used

Office equipment to include computer, printer, Xerox and fax.

Protective Equipment Required

Health and Safety

D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never

Mechanical Hazards N = Never Chemical Hazards N = Never Electrical Hazards N = Never Fire Hazards N = Never Explosives N = Never Communicable Diseases S = Seasonally Physical Danger or Abuse N = Never Other If Other, Description

Environmental Factors

D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never

Dirt and Dust S = Seasonally Extreme Temperatures S = Seasonally Noise and Vibration S = Seasonally Fumes and Odors S = Seasonally Wetness/Humidity N = Never Darkness or Poor Lighting N = Never Primary Work Location Office Environment

Non-Physical Demands

C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.

Time Pressures Continuously- 2/3 or more of the time. Emergency Situations Occasionally- Up to 1/3 of the time. Frequent Change of Tasks Occasionally- Up to 1/3 of the time. Irregular Work Schedule/Overtime Occasionally- Up to 1/3 of the time. Performing Multiple Tasks Simultaneously Continuously- 2/3 or more of the time. Working Closely with Others as Part of a Team Continuously- 2/3 or more of the time. Tedious or Exacting Work Continuously- 2/3 or more of the time. Noisy/Distracting Environment Frequently- From 1/3 to 2/3 of the time. Other If Other, Description Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)

Yes, other support staff team members.

Professional References

Professional References

Please provide contact information for professional references.

Minimum Requests 0 Maximum Requests 4

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you possess a valid driver's license and a driving record that is in compliance with the City's Driving Standards? Please review position requirements for details.
• Yes
• No

Applicant Documents

Required Documents

• Resume
• Cover Letter

Optional Documents

• Letter of Recommendation
• Transcripts
• Curriculum Vitae
• Media File
• Portfolio