Job Title: Legal Secretary
Location: Riverside, CA 92507
Salary/Payrate: $85K-$100K annually and AWESOME benefits!!!
Work Environment: Hybrid (3 of days WFH after initial training period)
Term: Permanent / Fulltime
Bachelor’s degree required: No
Referral Fee:AMS will pay $500 should the person you refer gets hired
JOB DESCRIPTION
A mid‑sized law firm is seeking an experienced Legal Secretary to provide high‑level administrative and document support to a team of attorneys. This full‑time position offers a hybrid work arrangement following the initial training period.
Position Overview:
The Legal Secretary will handle a wide range of administrative, organizational, and document‑production responsibilities. The role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast‑paced environment. The ideal candidate is proactive, adaptable, and comfortable supporting attorneys with varied practice needs.
Responsibilities:
- Prepare, revise, and finalize legal documents, correspondence, and supporting materials.
- Maintain attorney calendars, including meetings, deadlines, and project timelines.
- Assist with assembling materials for meetings, hearings, and client presentations.
- Organize and maintain electronic and physical files using the firm’s document management tools.
- Track deadlines and ensure timely completion of required filings or submissions.
- Communicate professionally with clients, internal staff, and external contacts.
- Coordinate billing information, timekeeping entries, and related administrative tasks.
- Provide occasional support for litigation‑related activities, such as formatting pleadings or organizing case materials.
- Handle confidential information with discretion and professionalism.
- Perform additional administrative duties as needed to support the attorneys and office operations.
Qualifications:
- High school diploma required; additional education or legal coursework preferred.
- Extensive experience (typically 7+ years) as a legal secretary or legal administrative professional.
- Background supporting attorneys in any civil practice area is highly valued.
- Strong writing, proofreading, and communication skills.
- Ability to manage competing deadlines and maintain organization in a busy environment.
- Demonstrated ability to work independently while also collaborating effectively with a team.
- Proficiency with Microsoft Office and Adobe Acrobat.
- Experience using legal technology platforms such as document management systems, time‑entry software, and calendaring tools (specific systems may vary).