Legal Records Specialist I

Title: Legal Records Specialist I
Location: Fort Worth, TX
Duration: 12 Months

Schedule: Monday - Friday 7AM-4PM CST

Top 3 Must Haves

• Attention to detail
• Records Management
• Organizational skills

The Legal Records Specialist I is responsible for managing the conversion of physical records into electronic records throughout the document lifecycle. This role ensures records are accurately prepared, scanned, indexed, quality checked, tracked, archived, and maintained within approved records management and archiving systems. The position supports compliance, record accessibility, retention requirements, and data integrity across the organization.

Key Responsibilities

• Receive, inventory, and track incoming paper records for digitization.
• Prepare documents for scanning, including sorting, organizing, removing bindings, repairing damaged pages, and ensuring document completeness.
• Operate high-volume scanners and digital imaging equipment.
• Convert paper records into electronic formats according to established procedures and quality standards.
• Index and classify records using approved metadata and document classification schemes.
• Perform quality control reviews to verify image clarity, completeness, accuracy, and proper indexing.
• Upload and maintain records within electronic document management and archiving systems.
• Track document status throughout the digitization and archival process.
• Maintain chain-of-custody and security controls for sensitive and confidential records.
• Support records retrieval requests and ensure archived records remain accessible when needed.
• Apply retention schedules and disposition requirements in accordance with company policies.
• Generate reports and metrics related to scanning volumes, backlog status, and archive activities.
• Identify opportunities to improve document handling, scanning efficiency, and records management processes.
• Collaborate with business functions to ensure records are transferred, archived, and managed appropriately throughout their lifecycle.

Required Skills & Qualifications

• Strong attention to detail and commitment to data accuracy.
• Knowledge of records management principles and document lifecycle management.
• Experience with digital imaging, high-volume scanning equipment, and document management systems.
• Strong organizational and time-management skills.
• Proficiency with Microsoft Office applications and electronic filing systems.
• Ability to handle confidential and regulated records appropriately.
• Effective written and verbal communication skills.
• Ability to work independently and manage multiple priorities.

Years of Experience: 3-5 yrs.

Education:

High School Diploma