Legal Practice Assistant

Womble Bond Dickinson (US) LLP is seeking a highly skilled and motivated Legal Practice Assistant to join our San Francisco, CA office. This position requires the ability to work independently, maintain confidentiality, and effectively support an active team of attorneys practicing all facets of intellectual property (IP) law for regional and international clients. The successful candidate will demonstrate exceptional attention to detail, professionalism, and a commitment to delivering superior service to attorneys and clients alike. In addition, the candidate should also be a team player and able to work in a fast-paced environment.

Responsibilities:

• Draft, proofread, and format pleadings, contracts, and other legal documents with precision and professionalism.
• Manage electronic filing of legal documents in both Federal and State courts, ensuring compliance with all procedural requirements.
• Proofread, format, and assist with appellate filings, including cite-checking and document preparation.
• Coordinate in-person and virtual meetings including scheduling, room reservations, catering, and IT support.
• Maintain attorney calendars and schedules, ensuring timely reminders and updates.
• Provide daily administrative and clerical support to assigned attorneys.
• Open new client and matter files and assist with related intake procedures.
• Prepare and submit electronic expense reports.
• Arrange travel itineraries and manage related logistics.
• Redline and compare documents using document comparison software.
• Organize and maintain electronic and paper files using NetDocuments.
• Analyze and save key correspondence and emails using standardized naming conventions.
• Conduct research as requested by attorneys and/or paralegals.
• Respond professionally to inquiries from clients, attorneys, and internal teams.
• Maintain strict confidentiality and demonstrate discretion in all client matters.
• Enter attorney time as required.
• Provide backup support to other team members as needed.
• Contribute to a collaborative and supportive team environment.
• Foster positive working relationships with clients, attorneys, and staff.

Requirements:

• Bachelor’s degree (B.A.) with three years related experience and/or training is preferred; or equivalent combination of education and experience
• Highly motivated and self-starter
• Excellent oral and written communication
• Strong project management skills with attention to detail and management of multiple deadlines
• Work effectively in a team as well as independently
• Paralegal or equivalent IP experience a plus
• The candidate must have excellent knowledge of English grammar, proofreading and English composition skills as well as a disciplined eye for quality checking document accuracy 
• The candidate must be able to demonstrate a history of initiative and task ownership, must have excellent computer skills, and a strong knowledge of MS Word, Windows, Outlook, Excel, and Adobe. Knowledge of USPTO E-filing procedures, IP docketing programs and PatSnap are a plus

Compensation: The estimated salary range for this role in San Francisco, California is $72,000 - $103,000. Starting salary will be determined based on qualifications and experience.

This position is subject to export control laws.

Womble Bond Dickinson (US) LLP will consider all qualified applicants for employment, including those with arrest or conviction records, in a manner consistent with the requirements of applicable federal, state, and local laws, including the California Fair Chance Act, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the San Francisco Fair Chance Ordinance.  

Los Angeles County applicants: Material job duties for this position are listed above. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to firm policies, exercise sound judgment, effectively work safely and respectfully with others, exhibit trustworthiness, and safeguard business operations. 

Candidates are not required to submit age-related information and may redact any personally identifiable information on their application materials including but are not limited to age, date of birth, and dates of attendance and date of graduation for educational institutions. This position does not have a fixed deadline. The posting will remain open until the position is filled and all necessary due diligence has been completed for the selected candidate.