Legal Practice Assistant

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Secretarial department in our Houston office, as a Legal Practice Assistant.

The Legal Practice Assistant provides high-level administrative and practice support to a group of attorneys (typically 5–9), partnering closely with them to manage workflow, client matters, and day-to-day operations. This role serves as a key resource within the practice, working collaboratively across teams to ensure work is delivered efficiently, accurately, and with a consistently high standard of professionalism in a fast-paced environment with competing priorities.

Essential Functions: 

• Provide high-level administrative support to assigned attorneys, including calendar management, meeting coordination, and day-to-day practice logistics
• Partner with attorneys to manage priorities, anticipate needs, and ensure timely execution of client work
• Prepare, revise, format, and proofread legal documents and correspondence with a high degree of accuracy, often under tight timelines
• Track and manage deadlines, filings, and key milestones; proactively follow up to ensure completion
• Coordinate and organize materials for meetings, hearings, arbitrations, trials, and other critical events, including managing large and complex document sets
• Prepare and submit electronic filings with courts and other governing bodies, ensuring compliance with applicable rules, formatting, and deadlines
• Maintain organized electronic and physical filing systems in accordance with firm protocols
• Support billing and administrative processes, including time entry, invoice preparation, expense reporting, and matter intake
• Serve as a primary point of contact for attorneys, handling communications with internal teams, clients, and external vendors with professionalism and discretion
• Coordinate travel arrangements, meetings, and logistics, and assist with client and business development activities
• Provide team support by assisting peers, balancing workloads, and contributing to a collaborative environment
• Utilize firm systems and technology to ensure accuracy, efficiency, and organization across all work
• Assist with special projects and perform additional duties as assigned
  

Education/Training/Certifications: 

• High School Diploma or equivalent required
• College degree preferred; equivalent experience will be considered

Professional Experience: 

• Prior experience as a Legal Secretary or Legal Practice Assistant in a law firm or professional services environment required
• Minimum of 5 years of experience supporting multiple attorneys strongly preferred

Technical Skills:

• Proficiency in Microsoft Office products; accurate typing, grammar and spelling skills required.

Performance Traits: 

• Exceptional written and verbal communication skills, with the ability to interact professionally at all levels
• Strong collaboration skills and ability to work effectively in a team-oriented environment
• Proven ability to manage competing priorities, meet deadlines, and adapt to shifting demands under pressure
• Self-starter with a high level of initiative, ownership, and accountability
• Strong client service mindset with the ability to anticipate needs and proactively provide solutions
• Excellent organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously
• Demonstrates sound judgment, discretion, and the ability to handle confidential information
• Strong problem-solving and critical thinking skills