Legal Practice Assistant - Atlanta, GA

POSITION: Legal Practice Assistant

FLSA STATUS: Non-Exempt

DEPARTMENT: Office Support

SUPERVISOR: Office Administrator

SUMMARY: Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC has an opening for a Legal Practice Assistant in its Atlanta office. The ideal candidate will have a high level of legal experience (minimum of 3 years) and administrative experience, exceptional communication and organizational skills, and the ability to work effectively both independently and as part of a team. Candidates should be proficient in MS Word (high priority), Outlook, and Excel, and be able to type at least 65 words per minute with high accuracy. The candidate should be detail-oriented, a self-starter with excellent problem-solving skills, and able to work well in a fast-paced environment.

This position may be posted externally under a market-aligned title to enhance candidate reach. Upon hire, the official title for the role will be Legal Support Coordinator.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential functions are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.

• Maintaining calendars with litigation dates and deadlines
• Prioritizing and executing tasks quickly and accurately
• Draft, review and format legal documents (pleadings, discovery requests/responses, motions, correspondence) under attorney supervision, draft and proofread as needed
• Preparing shell documents for attorneys in relation to discovery, orders, motions, trials and other proceedings
• E-file with applicable courts, coordinate filing confirmations, and securely scan, index and store documents
• Handling a high volume of proofreading;
• Updating and maintaining files, physical and electronic
• Time entry, reviewing client bills, conducting client conflict checks, new business intake, transcribing dictation
• Reviewing vendor invoices and processing them for payment
• Assisting attorneys and paralegals in preparation for hearings, mediations, arbitrations and trials
• Performs other duties as requested by the Office Administrator
• Physical presence in the office is an essential duty of this position

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

• At least three (3) years of experience providing administrative support in a professional law firm environment
• A bachelor’s degree is a plus
• At least one (1) year of litigation experience
• Demonstrates strategic thinking and initiative in handling assignments and projects
• Experience with BigHand is a plus
• Work occasionally requires a high level of mental effort and strain when producing a high volume of information
• Work occasionally requires more than 40 hours per week to perform the essential duties of the position; may require irregular hours. 

Must provide minimum authorization to work in the United States. Resumes accepted only for the job posted.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

All employees are required to comply with BDBCB's information privacy and security requirements including its acceptable use policy. Such requirements are dictated by laws and regulations, by professional standards and by the marketplace and are directly applicable to BDBCB as well as to BDBCB through its clients.