Legal On-Site Services Specialist (Miami, FL)

Limited local walking travel may occasionally be required to support court filings, courier runs to courts and government agencies, and other mail, package, or delivery-related activities associated with immigration and legal support services. Preferred Skills & Qualifications : Experience in legal services, office services, hospitality, facilities, records management, mailroom operations, document production, or workplace experience roles.

Paladin Consulting is currently hiring a Legal On-Site Services Specialist to join our team working onsite at our client's office located in Miami, FL.

We work with companies that offer environments for our employees to contribute, learn, and advance their career. We treat you like you are part of the family.

Job Title: Legal On-Site Services Specialist
Work Location: Miami, FL
Duration: Long-term contract with option to hire
Hours: Monday-Friday 10am-7pm, some OT
Education/Experience Required: High school or equivalent

Job Description & Responsibilities :

• Process print, copy, scan, and document production requests.
• Support legal document preparation and production workflows.
• Manage incoming and outgoing mail, courier deliveries, accountable packages, and shipping requests.
• Conduct daily office mail sweeps and service deliveries.
• Set up, monitor, and break down conference rooms and meeting spaces.
• Support hospitality operations including pantry maintenance, coffee service, catering support, and conference room readiness.
• Provide backup reception coverage.
• Maintain office and hospitality supply inventories.
• Assist with workstation setups, office moves, and basic facility support.
• Provide basic technology support and act as backup support for local IT activities as needed.
• Limited local walking travel may occasionally be required to support court filings, courier runs to courts and government agencies, and other mail, package, or delivery-related activities associated with immigration and legal support services.

Required Skills & Qualifications :

• Strong customer service and client-facing experience.
• Excellent written and verbal communication skills.
• Experience working in a professional office environment.
• Strong organizational and time management skills.
• Microsoft Office proficiency and general technology aptitude.
• Ability to multitask and prioritize competing requests.
• Ability to lift up to 25 pounds unassisted.
• Ability to stand, walk, and move throughout the office for most of the workday.
• Professional appearance and demeanor.

Preferred Skills & Qualifications :

• Experience in legal services, office services, hospitality, facilities, records management, mailroom operations, document production, or workplace experience roles.
• Experience supporting attorneys, executives, or professional services environments.
• Experience with conference room management, mail/package handling, print production, or reception support.
• Bilingual English and Spanish communication skills preferred.
• Ability to handle sensitive and confidential legal documents with a high degree of accuracy, discretion, and attention to detail.
• Experience supporting immigration practices, legal document preparation, court filings, courier services, or other time-sensitive legal workflows is a plus.

For more information or to view other opportunities, visit us at www.paladininc.com.

Paladin is an EEOC employer.