Company Overview: Guidon Design is a Service-Disabled Veteran-Owned Small Business. We are a leader in sustainable Architecture+Engineering. As multidisciplinary designers, we collaborate to develop creative, cost-effective, and sustainable solutions that help meet our clients’ goals. Our services include Architecture, Interior Design, Sustainability Consulting & Designing, Civil Engineering, Structural Engineering, Mechanical Engineering, Electrical Engineering, and Plumbing Design. Project types include healthcare, government, housing, federal and education facilities. We elevate our communities through the design and development of our projects. Our reputation for design excellence is created by our ability to solve complex challenges with clear solutions, while being responsive to how the space will impact people and their communities. We exist to improve lives and empower people!
Throughout your time with Guidon, you will be provided with the opportunity for hands-on experience in your area of study. In our dynamic, energetic, and fast-paced office environment, you will work right alongside our company leaders to gain valuable knowledge on complex, meaningful, and impactful projects. Â Job Purpose: Guidon is seeking a detail-oriented, highly organized, and proactive Legal Compliance Analyst to support the Company's legal, compliance, contracting, licensing, and certification functions. Reporting directly to the General Counsel, this hourly, non-exempt position will help maintain the Company's legal and regulatory obligations while supporting contract administration, professional licensing, business registrations, supplier diversity certifications, corporate records, compliance calendars, and risk management initiatives. This role is designed for a professional who enjoys working across departments, managing deadline-driven processes, improving systems, and helping build the operational foundation of a growing legal function. The successful candidate will demonstrate strong judgment, confidentiality, follow-through, and the ability to identify issues early and escalate them appropriately. Â Qualifications: - Bachelor's degree preferred.
- Prior legal, paralegal, or professional experience is preferred, particularly in a corporate or in-house legal environment.
- Prior experience with Deltek Vantagepoint or similar ERP strongly preferred.
 Skills/Qualities: - Exceptional organization, attention to detail, calendar management, follow-through, and deadline tracking skills.
- Strong written and verbal communication skills, including the ability to communicate professionally with internal stakeholders and external agencies.
- Demonstrated ability to handle confidential, privileged, sensitive, and business-critical information with discretion.
- Ability to work independently, ask thoughtful questions, prioritize competing tasks, and escalate issues appropriately.
- Strong proficiency with Microsoft Office, including Word, Excel, Outlook, Teams, and document management practices.
- Demonstrated initiative, intellectual curiosity, and a willingness to learn in a fast-paced, professional environment.
- Strong attention to detail and commitment to producing accurate, high-quality work.
 Responsibilities: Contract Administration and Legal Operations - Support the administration and lifecycle management of owner agreements, subconsultant agreements, vendor agreements, non-disclosure agreements, amendments, and other legal documents.
- Coordinate contract intake, review routing, approvals, signatures, filing, and retention in accordance with Company procedures.
- Maintain contract databases, tracking logs, templates, executed agreements, and related records.
- Monitor key contract obligations, including expiration dates, renewal deadlines, notice requirements, insurance requirements, and deliverable-related obligations.
Licensing, Registrations, and Corporate Compliance - Track and coordinate Company business registrations, foreign qualifications, annual reports, registered agent matters, and Secretary of State filings.
- Support professional licensing and firm registration activities for architecture, engineering, and related professional services jurisdictions.
- Maintain licensing calendars, renewal trackers, entity records, and professional registration files.
- Research licensing and registration requirements for new jurisdictions and coordinate application materials under the direction of the General Counsel.
- Support corporate governance recordkeeping, including resolutions, consents, minutes, certificates, entity documents, ownership records, and related compliance files.
Certification and Supplier Diversity Programs - Coordinate compliance activities related to VBE, DBE, SDVOSB, SBA, and other supplier diversity or business certification programs applicable to the Company.
- Prepare and maintain certification applications, renewals, questionnaires, affidavits, supporting documentation, ownership records, and agency correspondence.
- Monitor certification expiration dates, renewal windows, reporting requirements, and change-notification obligations.
- Assist with audits, reviews, site visits, agency inquiries, and document requests related to certification programs.
- Maintain organized certification files to support continued eligibility, timely renewals, and Company use of certification credentials in proposals and client submissions.
Compliance, Risk Management, and Department Support - Support implementation and administration of legal and compliance policies, procedures, calendars, and tracking systems.
- Coordinate document collection, file organization, and status tracking for legal matters and compliance initiatives.
- Prepare reports, presentations, correspondence, checklists, summaries, and process documentation for the General Counsel and internal stakeholders.
- Perform other legal, compliance, and administrative duties as assigned, consistent with the hourly, non-exempt nature of the role.
Vantagepoint - Execute reporting, tracking and file management within Vantagepoint whenever possible
- Identify ways that Vantagepoint could be utilized to support legal and compliance functions
 What Success Looks Like: - Produces accurate, complete, and well-organized work product with strong attention to detail; notices inconsistencies and follows through on corrections.
- Maintains trackers, calendars, checklists, files and workflows that reduce legal and compliance risk.
- Recognizes when an issue requires escalation to General Counsel or other leaders as appropriate
- Communicates clearly, professional and constructively with colleagues, agencies and consultants.
- Protects privileged, confidential and sensitive information and understands the importance of discretion
- Identifies opportunities to improve legal department systems, templates, processes and tools over time
- Consistently follows through on commitments and meets established deadlines.
- Identifies potential issues, asks thoughtful questions, and approaches assignments with curiosity and critical thinking.
- Effectively prioritizes multiple assignments while maintaining accuracy and responsiveness.
- Takes ownership of assigned work and proactively communicates progress, questions, and potential challenges.
- Continuously develops legal and compliance knowledge and analytical skills through feedback, mentorship, and practical experience.
- Maintains organized legal records, documents, and research that are accurate, accessible, and up to date.
  Guidon's Core Behaviors Wash the Dishes - Do the small stuff. This mantra has guided our behaviors since our inception when literal dishes were the responsibility of everyone in the office. Helping one another permeates all areas of our culture.
Follow-Up on Commitments - Do what you say. Keeping our word is not only important externally, but internally as well. Commitments are made to ourselves, each other, and our clients. Whether it be in professional development goals, annual firm updates, or project kick-off meetings, following through is all about maintaining a culture of accountability.
Solve Problems Proactively - Come with solutions. Identifying a problem is crucial but engaging the problem with potential solutions is even better. We tackle issues head on and take ownership – leading the charge toward a resolution.
Lead Through Listening - Listen first, talk second. This is a guiding principle in how we interact with each other and our clients. It prioritizes empathy and assumes nothing.
Professional Development, Technical Education & Training:
- Establish annual education and training plans and goals for self.
- Meet or exceed professional standards of work.
- Actively pursue personal continuing education.
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